Elementary School Secretary (12 month position) - The Greater Cincinnati School Application Consortium

Position Type:

Secretarial and Office Personnel/Secretary / Administrative Assistant

Date Posted:

10/10/2024

Location:

Loveland Primary School

Date Available:

1/7/2025

Closing Date:

10/16/2024

District:

Loveland City School District - website

CLASSIFIED POSITION(S) AVAILABLE 2024-2025 SCHOOL YEAR:

Loveland Primary School School Secretary (12 month/260 day)

Job Title: Elementary School Secretary

GENERAL DESCRIPTION

Provide clerical assistance for the efficient and effective operation of the school

administrative offices. Assist, where appropriate, the instructional and support staff as well

as students, parents and members of the community by performing the following duties:

QUALIFICATIONS

1. High School diploma or GED equivalent.
2. Experience with personal computers is required.
3. Ability to communicate effectively with students, parents, colleagues and administration.
4. Ability to read and interpret documents such as reference manuals, Board policies and procedures manuals.
5. Ability to read and comprehend simple instructions, short correspondence, and memos.
6. Ability to write simple correspondence.
7. Ability to respond to common inquiries or complaints from students, parents, agencies, teachers or members of the school community.
8. Ability to effectively present information to administration, staff, public groups, and/or Board of Education.

PROFESSIONAL EXPECTATIONS

1. Report to work regularly and on time, prepared to perform appropriately assigned duties throughout the day, in service to students, staff, and the community.
2. Prepare for and perform all assigned duties required by one's job description in a positive and collaborative manner.
3. Follow justifiable directives issued by the established chain of authority with a learning-oriented attitude and seek support when needed.
4. Identify, report, and/or if possible control unsafe conditions or safety hazards in order to maintain safe and secure working and learning environments.
5. Demonstrate professional respect and integrity when interacting with students, parents, staff, community members and other stakeholders. This includes and is not limited to verbal, nonverbal, personal and electronic interactions.
6. Comply with federal laws, state statutes, Board policies, and related administrative guidelines that prohibit coercive, harassing, threatening, retaliating, bullying or discriminating conduct.
7. Communicate in a truthful, timely, compassionate, and empathetic manner about any matter of interest to the District following the appropriate chain of authority.
8. Manage District property and assets in an ethical and responsible manner in accordance with federal laws, state statutes, Board policies, and related administrative guidelines.
9. Maintain confidentiality of information as required under federal laws, state statutes, Board policies, and related administrative guidelines.
10. Report actions, through the appropriate chain of authority that may represent violations of federal laws, state statutes, Board policies, and related administrative guidelines.
11. Refrain from unethical activity that may reasonably interfere with the legitimate operational interests and goals of the District.
12. Comply with all other federal laws, state statutes, Board policies, and related administrative guidelines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Receive and greet all staff, students, parents and visitors courteously and assist them accordingly.
2. Perform clerical duties including typing, filing, answering phones and providing information as requested.
3. Create and maintain a clean and welcoming environment in the front office.
4. Maintain inventory and process purchase orders for classroom and office supplies as needed.
5. Process student withdrawals and maintain student records as required.
6. Ensure that annual start to school paperwork is processed.
7. Assist teachers in preparation of materials as needed.
8. Receive and distribute interoffice and U.S. mail.
9. Coordinate classified time cards and teacher and classified attendance records.
10. Maintain daily student attendance operations and update databases, in absence of attendance clerk.
11. Assist building principal with creation of annual building budget and maintain ongoing budget reports.
12. Use available technology to disseminate information to students, parents and teachers as requested.
13. Maintain database to verify all students have completed necessary forms.
14. Maintain database to verify all students have submitted required fees.
15. Maintain database for student technology management and fees.
16. Assist with additional programs such as honor roll, staff attendance, and time sheet distribution and collection.
17. Compile publications and documents as requested by administration.
18. Prepare and make deposits as needed.
19. Maintain office equipment such as copy machine, fax machine, phone system and printers.
20. Provide medical assistance in the absence of the school nurse including dispensing medication, taking temperatures and contacting appropriate personnel.
21. Record student attendance during fire drills.
22. Coordinate student of the month and parent/teacher conferences.
23. Coordinate with the principal, the production of the annual building calendar
24. Ability to establish and maintain effective working relationships with students, peers, parents and community.
25. Ability to perform duties with awareness of all district requirements and Board of Education policies.
26. Attend meetings and in-services as required.
27. Perform other duties as assigned by the Principal or Superintendent.

OTHER INFORMATION ASSOCIATED WITH THIS POSITION

1. Be able to operate the following equipment:
2. Copy machine
3. Calculator
4. Computer/printer
5. Fax machine
6. Telephone/cellular phone
   
   1. Additional Working Conditions:
7. Exposure to blood, bodily fluids and tissue
8. Interactions with unruly children
9. Repetitive hand motion, e.g., computer keyboard, typing
10. Interruption of duties by students, visitors, staff and/or telephone
11. Requirement to work overtime as approved by the Superintendent
    
    1. Frequent requirement to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, and stoop
    2. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
    3. Ability to perform duties with awareness of all district requirements and Board of Education policies and by-laws.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

REPORTS TO:

Principal, Assistant Principal

STATUS:

Classified

SALARY:

Based on training and experience in accordance with the district salary schedule.

This job description is only to be interpreted as a basic guideline of your job responsibilities. As a district we require employees to perform duties as assigned that may not appear on this job description. District personnel will be required to follow the instructions and perform the duties required by their supervisor, appointing authority, or designee.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Approved By: Board of Education

Approved Date: 8/7/2018