EHS Specialist - FXI Inc

Building our Future Together. FXI is a leading producer of foam innovation in the Bedding, Furniture, Industrial, Home & Office, Healthcare, and Transportation markets. We have made it our mission to provide tailored solutions that delight our customers and consumers. With our corporate headquarters, high-tech research and development facility, and multiple manufacturing locations in North America, FXI has built a culture of innovation and achievement that is recognized by customers, suppliers and peers. Our products include finished goods, sub-assemblies, services, and raw materials for OEMs, fabricators, and retailers. You will find FXI’s foam innovations inside, around, and under yourself in countless applications. Everywhere foam goes, FXI’s innovations lead the way! Won’t you join us?

Site Support for Regional EHS Manager

• Maintain spreadsheet documenting employee earned safety points and redemption.
• Post updated safety point summary sheet, green safety cross (weekly) and monthly safety employee(s) of the month, safety team, draw bingo numbers and print and distribute bingo cards as needed.
• Train new employees and temporaries in Safety program and assign to monthly and weekly safety teams.
• Send weekly notifications to plant manager on department supervisors not meeting requirements and post for all employees to see.
• Maintain THR (Total Hours Recap) spreadsheet.
• Maintain documentation of Near Miss/Hazard reports and resolutions.
• Follow-up on open NM/HC and Safety AIM actions with responsible party, including waste manifests, air permit related submittals and associated back-up documentation, and Storm Water and SPCC inspection records.
• Maintain Key Safety metrics (weekly/monthly) and corporate reports.
• Maintain EHS filing of training records and Environmental records and documentation.
• Compose and distribute monthly Safety Team Meeting calendar.
• Recreate and reformat word documents and Power Point presentations when needed, specifically ensuring 52 week Safety Talk program Power Point presentations and videos are current and distributed accordingly.
• Maintain and post SDS records. Work with SDS team ensuring books are kept current.
• Maintain accident and first-aid incidents paper files and file all other safety paperwork accordingly.
• Report to Regional EHS Manager progress towards all safety metrics twice monthly and as requested.
• Convert all JHA and LOTO, after review is complete to new format, post in shared folder for Regional EHS Manager to review.
• Maintain documentation and distribute LOTO locks for plant employees.
• Review crane and forklift inspection forms and let Maintenance know if there is a problem.
• Attend Management monthly safety meeting and create minutes to be posted on the shared drive within 24 hours of meeting.
• Send out meeting reminder and open action item log 2 days before management safety meeting.
• Attend All RCA meetings and update RCA and MOC corrective action spreadsheets.
• Maintain and order FXI apparel related to Bingo Winners and safety points redeemed.
• Train and back-up Safety Coordinator for Fort Wayne facility and answer questions when needed.
• Serve as the team leader for the Plant Safety Audit team.
• Maintain and support effective response procedures for an unannounced OSHA/ EPA Inspection, serving as the first responder and initial organizer of activities in response to an inspection.
• Other projects as assigned.

Site Support for Director of Human Resources

• Create new employee files, move term employee files in appropriate storage area and file current employee paperwork accordingly.
• Assist HR Generalist on special projects, events, and other projects as assigned.

Site Support-General Facility

• Complete projects for Plant Manager as requested.
• Answer switchboard.
• Register visitors/vendors; assign required PPE complete confidentiality agreement when needed.
• Sign invoices accordingly.
• Update and distribute phone directory.
• Make warranty/insert copies for plant as needed.
• Audit and maintain plant bulletin boards, updating employee Engagement and Safety Winner recognition monthly.

• 0-2 years of experience providing administrative support to an organization's environmental, health and safety function.
• Excellent computer skills.
• Excellent communication skills.
• Must be efficient and apply time management skills.
• Able to create Excel spreadsheets and Power Point presentations as needed.
• Able to multi-tasks with multiple projects at one time.
• High School diploma or equivalent.
• Associate or Bachelor degree preferred.