Editorial Assistant - Council on Social Work Education

We're looking for an Editorial Assistant to join our publications team! Are you eager to start your editorial career? 

Join the CSWE today and help us continue to make a difference!

Compensation & Benefits:

• Competitive Base Salary: ranging from $49,000-55,000 DOE
• Telework days eligible!
• Health, dental, vision insurance, life/AD&D insurance, STD/LTD, FSA, 403B & More! (Some of these benefits are 100% employer paid!)
• Paid Vacation, sick leave, and holidays
• Professional Development Opportunities*
• Company sponsored events and conferences*

*Terms & Conditions Apply

The Council on Social Work Education (CSWE) is a national association of social work education programs that ensures and enhances the quality of social work education for professional practice and promotes individual, family, and community well-being, and social and economic justice. CSWE pursues this mission by setting and maintaining national accreditation standards for baccalaureate and master’s degree programs in social work, by promoting faculty development, and by advocating for social work education and research.

The Council on Social Work Education is committed to creating an accessible, supportive environment that recognizes diversity and cultural competence as integral components of excellence. Candidates who contribute to that goal are encouraged to apply and identify their strengths in this area.

Position Summary

The Editorial Assistant provides administrative and editorial support for CSWE Press, the Journal of Social Work Education (JSWE), and other CSWE publications. The Editorial Assistant is responsible for essential tasks to include coordinating the peer review process and preparing final manuscripts for production. The successful candidate will have strong organizational skills, demonstrated attention to detail, and be intellectually engaged and curious, with an excitement for books and publishing.  The incumbent will play an important role in supporting daily operations of the publications unit and includes a combination of administrative and/or editorial tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

CSWE Press

• Prepares and tracks manuscript files through various stages of production, including peer review, copyediting, and design.
• Prepares and/or maintains project schedules, and tracks workflow to those schedules.
• Tracks initial peer review of selected proposals and manuscripts and manages payment of honoraria.
• Submits new and maintains backlist metadata on Bowker, Amazon, and the CSWE website.
• Obtains Cataloging-in-Publication data, deposits new books with Library of Congress, and registers copyright.
• Solicits and secures endorsements for book covers and website.
• Distributes published books to authors, contributors, peer reviewers, and blurbers.
• Copyedits and proofreads materials as assigned.
• Maintains onsite library of CSWE Press books and archival information.

JSWE

• Facilitates the manuscript submission and review process via the ScholarOne online submission system.

• Maintains communication with and onboards authors to ensure manuscript submission adherence to our submission guidelines.
• Reads manuscripts for quality assurance and proofreads articles as assigned.
• Shepherds peer review process, including approving manuscripts that qualify for peer review, matching manuscript submissions with appropriate reviewers, and recruiting and retaining reviewers.
• Prepares manuscripts for production via our publisher, Taylor & Francis.
• Corresponds with reviewers and authors regarding submissions, changes in policy, and updated personal information.

Other

• Provides onsite administrative support for CSWE Press and JSWE staff.
• Processes and prepares invoices for signature and payment.
• Circulates contracts and other documents for electronic signature via the agreement management system.
• Maintains CSWE Press and JSWE webpages.
• Prepares and packs appropriate materials for CSWE and other industry events.
• Attends and provides support for any assigned tasks at CSWE’s annual conference.
• Other publishing and editorial duties as assigned.

QUALIFICATIONS, KNOWLEDGE, AND SKILLS:

• Bachelor’s degree in English, Journalism, Communications, or a related field preferred; Bachelor’s degree in any field required.
• Minimum of one (1) – three (3) years of office and/or workplace experience required; experience in an editorial or publishing environment preferred.

• Proficiency with Microsoft Office Suite to include: Word, Outlook, Excel, PowerPoint required.
• Working knowledge of Adobe Creative Suite and HTML preferred.

• Proficiency in APA style (Publications Manual of the American Psychological Association, 7th ed.) preferred.
• Familiarity with content management systems and best practices for developing and maintaining website and digital content preferred.
• Experience using ScholarOne, eJournalPress, or other online submission and review system software preferred.
• Strong organizational skills and attention to detail required.
• Strong verbal and written communication skills required.
• Ability to manage multiple tasks simultaneously required.
• Ability to prioritize and meet deadlines in a busy work environment required.
• Ability to follow through and complete assigned tasks required.
• Ability to work both cooperatively and independently required.

The office is located in Alexandria, Virginia. CSWE is a hybrid work environment.

APPLICATION INSTRUCTIONS:
Please submit a cover letter and your resume or CV by clicking the "I'm Interested" button on the job posting. 

To be qualified, an individual must have the requisite skills, experience, and education for the job and must also be able to perform the essential functions of the job, with or without reasonable accommodation. The Council on Social Work Education provides reasonable accommodations to applicants upon request. Your information will be kept confidential according to EEO guidelines.

COMPENSATION
• The salary range for this position is commensurate with experience ($49,000-55,000 annually).
• CSWE offers a competitive benefits package including medical, dental, vision, PTO, 403b retirement contributions, and more.

ADA SPECIFICATIONS
This position is primarily sedentary and is performed in an office setting. The physical demands of this position are limited to the ability to lift up to 30 lbs. and bend, stoop, and carry materials. Occasional travel within the United States and work on weekends may be necessary. The Council on Social Work Education (CSWE) is an Equal Opportunity, Affirmative Action Employer. CSWE is dedicated to building a culturally diverse staff committed to working in a pluralistic environment. We encourage applications from women, minority groups, veterans, and people with disabilities.