eBilling Matter Information Analyst - Ogletree Deakins

Ogletree Deakins has the opportunity for an eBilling Matter Information Analyst to join the Firm’s expanding Financial Operations Department. The position is responsible for managing the setup of specialized eBilling matters and resolving complex scenarios. This role is responsible for ensuring a smooth start-up for electronic billing for new clients/matters with a focus on timekeeper submissions to electronic websites. This position may be remote, but the successful candidate must reside in a state where the firm has a physical office.

We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring. 

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

• Complete new matter and client set-up from start to finish in Aderant billing system and electronic billing websites.
• Knowledge of rates and rate structures.
• Complete follow up action items to ensure set up is completed before billing activities.
• Update and keep organized smartsheets.
• Analyze and problem-solve complex ebilling scenarios.
• Liaise with FINOPS departments, clients and attorneys to ensure client matters are set-up accurately.
• Review billing guidelines and engagement letters, work with members of the Matter Information (rates) team to ensure that rates in the Aderant database align with the eVendor’s system.
• Lead implementation of electronic billing for clients who formerly used paper or emailed invoicing and provide transition plan for clients changing ebilling platforms.
• Formatting clients and client matters to the appropriate delivery method, along with adding or updating client notes.
• Act as a backup for Matter Information Analyst team members.
• Assist attorneys and staff with access and navigation of ebilling vendors.
• Map new or existing clients in BillBlast to ensure compliance with specified billing requirements.
• Special projects and additional duties as assigned.
• Ensure new matters are set-up on client’s ebilling site prior to Finalizing new matter.
• Conduct and assist with Alternate Rate Review for new yearly rates for ebilling clients by submitting new yearly rates to clients.

• 5+ years of relevant experience, preferably within a global law firm or professional services environment.
• Bachelor’s degree in related discipline or combination of equivalent education and work experience.
• Thorough understanding of multiple electronic billing vendors, websites and formats.
• Strong aptitude for conflict and issue resolution.
• Ability to analyze and problem-solve complex ebilling scenarios without additional escalation.
• Thorough knowledge of AFA’s.
• Excellent project management skills.
• Ability to assess procedures and proactively recommend improvements to existing processes.
• Proactively develop and maintain positive professional relationships with attorneys, clients and Accounting team members.
• Solid working knowledge of rates and billing functions, and excellent mathematical aptitude.
• Superior verbal and written skills.
• Excellent organizational skills.
• Strong attention to detail.
• Ability to prioritize and meet aggressive deadlines.
• Commitment to perform job responsibilities with high professional and ethical standards.
• Ability to work and lead within a team environment.
• Multi-currency experience is a plus.
• Overtime may be required for business needs

Please note, we are not working with outside recruiters for this position.

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $68,700 and $105,400.  In accordance with New York City’s Wage Transparency Law, the expected salary range for this New York City position is between $69,800 and $109,900. In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $64,300 and $127,700.  In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $71,300 and $109,400.  Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law.  The application deadline for this position is June 19, 2024.  

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 55 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.