Early Learning Center (ELC) Administrative Assistant - Atlanta International School

ABOUT OUR SCHOOL
Atlanta International School (AIS) offers the full International Baccalaureate (IB) continuum to all students, from 3K through grade 12. Our challenging academic programs develop internationally minded, critical-thinking students able to take complex and often disparate knowledge, concepts and skills, and forge these into new and unique ways of solving problems. We provide a rigorous education in a diverse, multicultural, multilinguistic community where the reality and hope of human potential are in action. 

Our mission at AIS is to develop courageous leaders who shape their world for the better. All AIS employees believe deeply in the potential of each student, value critical thinking (their own and students’) and know learning can be fun and exciting. AIS offers an incredible spirit of community and diversity of perspectives that come from students, families, and employees representing more than 90 nationalities and over 60 languages. 

Teachers at AIS are innovators and leaders who have a passion for working with students in a multicultural community and are always seeking new ways to personalize learning. With an interdisciplinary focus, AIS teachers also integrate innovative learning strategies while working with a diverse student population.

JOB PURPOSE

The Early Learning Center (ELC) Administrative Assistant is responsible for primarily providing administrative support to the ELC Principal and Team. The ELC Administrative Assistant also works in collaborative partnership with the Primary Learning Center (PLC) Administrative assistant and the Executive Assistant to the Head of Primary School to support Primary School (PS) administrative tasks, staff support, and coordination of events. The administrative assistant understands the mission, goals, and values of the school.

This is a full-time position to begin July 29, 2024.

FLSA: Exempt
Reports to: ELC Principal
Start Date: July 29, 2024
Application Deadline: May 10, 2024 

RESPONSIBILITIES

• Builds partnerships with students, parents, teachers, and colleagues to support a warm and welcoming environment for all. 
• Creates a safe place of learning that is intentionally inclusive where all voices are seen, heard, and valued.
• Commitment to a team approach where everyone is expected to play a role in creating the best possible environment for education.
• Administrative tasks, that include but are not limited to:-      
  • Assisting with scheduling appointments and events, managing calendars, and communications; both facing outward to parents and inward from parents. maintaining and running attendance and academic reports, reserving facilities, arranging catering needs, providing set-up for events, 
  • Maintaining Bright from the Start Regulations for Licencing. 
  • Tasks assigned by the Executive Assistant to the Head of Primary School. 
• Supervises students in the ELC Lobby (Grade 3K and 4K) during school hours or in classrooms if necessary. 
• Participates in beginning and end of day carline. 
• Liaises with appropriate departments such as Development, Admissions, Business Office, Catering, Facilities Management, Nurses and Security as needed.
• Attends staff meetings and professional development.
• Orders and maintains supplies. 
• Arranges for equipment maintenance in collaboration with the ELC Security Team. 
• Communicates clearly and effectively with all constituents.
• Composes and sends routine correspondence as needed.
• Liaises with parents daily. 

Ideal candidates will have experience with educational settings and will be excited by the opportunity to work with a diverse student and adult population in an inquisitive and inquiry-based environment with integrity. The ideal candidate has demonstrated effective equitable and inclusive practices, a passion for young people, a flexible attitude, a commitment to lifelong learning, and a sense of humor are essential.

PREFERRED SKILLS

• Notary.
• First Aid and CPR Trained. 
• Proficiency in English and additionally Spanish, French, German or Chinese preferred.  
• Experience with Google Workspace and school-based software. 

KEY ROLE COMPETENCIES

• Open-minded
• Strong communication and organizational skills
• Builds relationships and rapport 
• Caring
• Creative and critical thinker
• Reflective
• Principled
• Intercultural competency 

TO BE CONSIDERED
To be considered for the above-mentioned position, please submit the following items through our online career site Careers - Atlanta International School: a letter of interest, resume, and email and phone contact information for three professional references with at least one being supervisory in nature by the stipulated deadline. Incomplete applications will not be reviewed. We will contact those applicants whose skills and experience best match our needs. Due to the high volume of applications, we regret that we are not able to take or return phone calls regarding employment. 

EEO
AIS is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the metropolitan Atlanta area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. AIS takes affirmative action in support of its policy to employ and advance all qualified candidates. 

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