EAM Sr. Project Manager - Abacus Service Corporation

St. Paul, MN

About the Job

POSITION TITLE: EAM Sr. Project Manager
Estimate Start Date:	January 6, 2025
End Date:	January 6, 2026
Work Location/Type:	Hybrid, telework/office setting work environment, ~2 days in office per week Local candidates only Will be reporting into the Program Manager and Project Sponsors
Narrative Description of Position: The consultant will be expected to complete the following responsibilities: The Senior Project Manager will lead the Enterprise Asset Management (EAM) project that will develop the requirements and strategy to allow the Council to acquire and implement a comprehensive Council wide Enterprise Asset Management (EAM) solution. The solution will provide a fully integrated technology platform able to support full asset lifecycle management and align with organizational policy and process improvements to drive a more consistent, efficient, effective and strategically focused asset management capacity for the Council. This will be done within the framework of the Business Process Systems Integration (BPSI) program and consider the linkages and interactions with the other systems and processes being developed by the program. Requirements of the role: Drive planning, execution and tracking of all project deliverables. Coordinate the work of internal (stakeholders and Consultants) and external participants (vendors) to ensure successful completion of the projects. Responsible for managing the development and implementation of the project that require collaboration and coordination with various division within the organization as well as other projects. Manage project to successful completion ensuring that projects meet schedule, scope, cost and quality requirements as determined in the planning stages. Lead the Project resources throughout the lifecycle of the project, ensuring collaboration at the appropriate levels. Define roles and resources needed, assign responsibilities, negotiating to find skills needed. Communicate with project sponsors, program manager, change manager and stakeholders in all stages of the project through regular written and verbal communications to keep them updated on the progress and aware of next steps; provide project updates in front of large groups, including Senior Management. Collaborate with the other BPSI project managers and BPSI Program manager to identify how the EAM project will impact other projects. Extensive Vendor Management: Ability to review vendor's responsibilities per the SoW/contract and hold the vendor accountable. Negotiate with the vendor for new/change requests. Actively manage risks resulting from vendors interaction. Promote active communication and collaboration between the vendor and our org. Develop and administer the project budget in collaboration with the program managers and project sponsors. Additional Skills: Project Management Professional (PMP) Program Management Professional (PgMP) Demonstrated experience leading very large projects with cross-matrix and/or cross functional teams. Demonstrated experience working with large ($30 million) Enterprise Asset Management projects or other similar projects. Ability to work with various methodologies such as Agile, waterfall and hybrid methodologies. Ability to: Demonstrate excellent written and verbal communication skills. Lead teams providing direction, delegation and removing obstacles to get work done. Build consensus and motivate people to act and participate. Build strong customer relationships and delivery of customer-centric solutions. Anticipate and balance the needs of multiple stakeholders. Develop and deliver multi-mode communications that concisely convey a clear understanding of the message to different audiences. Ability to handle conflict situations effectively with a minimum of noise. Skilled in: Demonstrated experience leading teams embracing change with a "people first approach. Demonstrated ability to lead complex organizations through change. Strong interpersonal skills and the ability to develop positive working relationships with all levels of the enterprise. Build strong stakeholder relationships to become a trusted advisor to project sponsors Communicate program status, risks, and issues to all stakeholders and executive management in a timely manner, setting expectations and escalating as necessary Demonstrated ability to prioritize human outcomes, including development of soft skills, instilling organizational values/norms and building safe space for a healthy challenge culture to develop. Skill to be self-aware, accept, act on, and provide constructive feedback. Demonstrated skill in developing and maintaining project documentation, including writing project charters, implementation plans, resource plans, status reports and all other required project documentation.

Specifications of Position:

Specifications		Descriptions of Specifications
MINIMUM SPECIFICATION REQUIREMENTS: Must have to be accepted for consideration for this position.
Level of Education		Bachelor's or master's degree in information technology, or a related field
Years of experience in Position Title		10+ years of experience in Sr. Project Management and/or program management, with a proven track record of managing large ($20+ Million budget), complex, multi-disciplinary projects
Professional Experience		Experience leading high-budget, high-stake complex initiatives in organizations undergoing significant transformation Experience working on an initiative that is part of a larger program Prior experience working with cross-functional teams (software engineering, infrastructure, security, Data, etc.) Strong understanding of Agile, Waterfall, and Hybrid methodologies with the ability to tailor approaches based on project needs Experience working with cross-functional teams (software engineering, infrastructure, security, operations, etc.), ensuring alignment and collaboration across diverse stakeholders Understanding of change management processes, driving transformation initiatives while ensuring successful adoption by all involved parties. Have worked with Change Manager (OCM). Demonstrated experience working on Enterprise Asset Management projects and/or programs.
Certification(s)		Program Management Professional (PgMP) certification preferred/not required Project Management Profession (PMP)
DESIRED SPECIFICATIONS: Not required, but desire experience in these specifications for this position.
Leadership and Collaboration	Strong leadership and communication skills, capable of influencing and guiding teams in a matrixed environment Ability to manage and motivate teams, including direct and indirect reports to achieve common objectives Proven ability to work effectively with senior executives, stakeholders, and cross-functional teams. Accountable for facilitating decision-making among stakeholders and leading change management through RAPID methodology Ability to lead conflict resolution keeping teams aligned and focused on outcomes Skilled in building and managing effective teams while creating a culture of ownership, accountability, and transparency Ensure teams have clear roles, responsibilities, and deliverables Ensure outcome-based project management by focusing on key milestones and deliverables, starting with the strategic vision and developing deadlines to achieve targeted results
Business Acumen	Strong business acumen with the ability to align project / program objectives with broader organizational goals Adept at managing and balancing the triple constraints (scope, cost, and time) while ensuring value delivery to the business Ability to manage project that span cross functional business, IT teams and vendor teams, diverse geographies, and time zones Experience with vendor management, managing third-party dependencies, and ensuring successful delivery from external partners In-depth understanding of the broader industry landscape and emerging trends, allowing for informed decisions that position the project and program for long-term success Proactively identify, assess, and manage project/program risks and issues through mitigation planning
Communication and Interpersonal Skills	Develop and deliver multi-mode communications that concisely convey a clear understanding of the message to different audiences. Exceptional communication skills, with the ability to present complex program updates, risks, and strategies to C-suite executives and other senior leadership Skilled in managing stakeholder expectations, ensuring clarity on program goals, risks, issues, and status updates Strong interpersonal skills, with the ability to build and maintain relationships with stakeholders across different levels and functions of the organization Expertise in creating clear documentation such as project plans, risk assessments, status reports, and executive dashboards Ability to adapt communication style based on the audience whether technical teams, business stakeholders, or external partners

Source : Abacus Service Corporation

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