DSHS ALTSA Administrative Assistant 3 - State of Washington
Spokane County – Spokane, WA
About the Job
DSHS ALTSA Administrative Assistant 3
If you are excited about a career that helps the welfare of the State of Washington's most vulnerable populations are an excellent communicator, have a genuine interest in human services, and is someone who enjoys working in a fast-paced environment, this is a great opportunity for you! Join our team today!
The Aging and Long-Term Support Administration, Residential Care Services (RCS), is looking for an Administrative Assistant 3 to join their office in Spokane Valley, WA. In this role, you'll provide administrative and secretarial support to the RCS staff who are responsible for protecting the rights and privacy of vulnerable populations.
Some of what you'll do
- Provide administrative support to Residential Care Services (RCS) staff
- Monitor and respond daily to emails and phone inquiries, including explaining complex rules, policies, and operating procedures to headquarters and field staff, and the public
- Coordinate the search for and the location of records; scan, organize, and electronically send records
- Resolve issues around receipt, submission, and time frames to ensure federal and state requirements are met
- Develop, run, and analyze reports to track performance measures
- Assist in the division’s filing system and records management
- Search, organize, scan, and link records into RCS’s electronic database
- Develop new and/or modify existing work methods, procedures, or strategies to solve new or unusual problems
- Compose correspondence and proofread various documents
- Enter data into electronic tracking systems
- Prepare records for transfer to the State Records Center
What we're looking for
- Knowledge of office procedures and practices, records management, business management/practices, research methods, data collection and measuring work production, inventory control, communication, and correspondence practices
- Ability to work independently, read, understand, and interpret policies and procedures, develop written reports, work effectively with others, communicate effectively
- Proficiency in working with Microsoft Office applications
- Excellent computer skills including accurately typing at a net speed of 50 words per minute
- Ability to multi-task and prioritize workload, meet time requirements for submission of data, and operate standard office equipment; such as printer, copier, fax machine, and multi-line phone system
Who should apply?
Professionals who have a high school diploma or GED, with three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Formal education and/or training in office or administrative occupations, bookkeeping, or accounting will substitute year-for-year for the experience.
Please submit the following in addition to your application:
- Letter of interest
- Chronological resume
- Three current professional references
Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s mission that you bring equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.
Questions about this opportunity? Please contact saleen.hernandez@dshs.wa.gov and reference job number 07522.
Job Type: Full Time - Permanent
Location: Spokane County – Spokane, Washington
Agency: Dept. of Social and Health Services
Source : State of Washington