Documentation Specialist - Aston Carter
YORK, PA
About the Job
Job Title: Documentation SpecialistJob Description
The Documentation Specialist will provide general support functions of international shipping documentation for our staff and clients. This process includes documentation retrieval, communication status reporting, auditing, and filing of international trade transactions.
Responsibilities
+ Ensure that all communications are completed neatly, professionally, accurately, and error-free, with all current information in proper order and within corporate standards for timeliness.
+ Ensure all documentation is within compliance to customer and government requirements/special instructions.
+ Complete final inspection for accuracy of documentation received, ensuring that all charges and fields are correct and inclusive according to account coordinator's instructions.
+ Document, maintain and update work processes/procedures as they relate to each customer account.
+ Keep regular communication with office personnel on obstacles preventing timely processing of documentation.
Essential Skills
+ High School Diploma/GED is required.
+ At least one (1) year of work experience in a customer service function.
+ Good communication and organization skills.
+ Strong attention to detail.
+ Ability to work in a fast-paced environment.
+ Ability to work on a team and leadership experience is strongly desired.
+ Ability to learn various computer programs.
Additional Skills & Qualifications
+ Previous experience working in an office environment is strongly desired.
+ Comfortable working with computer programs (Word, Excel, Outlook).
+ SAP experience is a plus.
+ Logistics experience is a plus.
Work Environment
The work environment includes a cubicle set-up with a corporate office feel. Employees will have their own desk and two monitors in a climate-controlled office. The standard working hours are Monday to Friday, from 8:30 AM to 5:00 PM, with a 1-hour lunch break (37.5 working hours per week). The dress code is currently casual, with a transition to business casual eventually. Benefits include 401(k) matching, dental insurance, health insurance, a health savings account, life insurance, opportunities for advancement, paid time off, a retirement plan, tuition reimbursement, and vision insurance.
Pay and Benefits
The pay range for this position is $13.00 - $14.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in YORK,PA.
Application Deadline
This position will be accepting applications until Jan 23, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
The Documentation Specialist will provide general support functions of international shipping documentation for our staff and clients. This process includes documentation retrieval, communication status reporting, auditing, and filing of international trade transactions.
Responsibilities
+ Ensure that all communications are completed neatly, professionally, accurately, and error-free, with all current information in proper order and within corporate standards for timeliness.
+ Ensure all documentation is within compliance to customer and government requirements/special instructions.
+ Complete final inspection for accuracy of documentation received, ensuring that all charges and fields are correct and inclusive according to account coordinator's instructions.
+ Document, maintain and update work processes/procedures as they relate to each customer account.
+ Keep regular communication with office personnel on obstacles preventing timely processing of documentation.
Essential Skills
+ High School Diploma/GED is required.
+ At least one (1) year of work experience in a customer service function.
+ Good communication and organization skills.
+ Strong attention to detail.
+ Ability to work in a fast-paced environment.
+ Ability to work on a team and leadership experience is strongly desired.
+ Ability to learn various computer programs.
Additional Skills & Qualifications
+ Previous experience working in an office environment is strongly desired.
+ Comfortable working with computer programs (Word, Excel, Outlook).
+ SAP experience is a plus.
+ Logistics experience is a plus.
Work Environment
The work environment includes a cubicle set-up with a corporate office feel. Employees will have their own desk and two monitors in a climate-controlled office. The standard working hours are Monday to Friday, from 8:30 AM to 5:00 PM, with a 1-hour lunch break (37.5 working hours per week). The dress code is currently casual, with a transition to business casual eventually. Benefits include 401(k) matching, dental insurance, health insurance, a health savings account, life insurance, opportunities for advancement, paid time off, a retirement plan, tuition reimbursement, and vision insurance.
Pay and Benefits
The pay range for this position is $13.00 - $14.00
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in YORK,PA.
Application Deadline
This position will be accepting applications until Jan 23, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
Source : Aston Carter