Documentation Control Specialist - Fort Point, LLC

DOCUMENT CONTROL SPECIALIST

This is an opportunity to work with a leader in chemical manufacturing. We are seeking a Document Control Specialist responsible for organizing, managing, maintaining document files while maintaining document integrity while helping to facilitate the company's transition to Google Suite (Docs, Sheets, Slides, Drive). This Document Controller will handle document creation, revision, and distribution, as well as ensuring that all documents are compliant with company and regulatory standards. The ideal candidate will have proficiency in Google Suite and experience managing documents in a fast-paced environment.

• Document management: Manage the creation, revision, storage, retrieval, and distribution of controlled documents, including engineering drawings, safety protocols, and operational manuals using Google Suite.
• Transition support: Provide key support during the transition from Microsoft Suite to Google Suite by ensuring that all documents are properly transferred, updated, and accessible.
• Ensure compliance: Ensure all documentation follows Air Liquide’s internal quality standards and complies with external regulatory requirements.
• Maintain version control: Track and maintain accurate version control for all documents, ensuring timely updates and distribution.
• Access control: Implement and manage document permissions to maintain confidentiality and ensure that sensitive documents are accessible only to authorized personnel.
• Collaboration: Work closely with internal teams to ensure that documents are properly categorized, reviewed, and approved in accordance with established procedures.
• Reporting: Generate status reports on document control activities, identifying and addressing any issues during the transition period.
  
  

Skills/Requirements

• Proficiency in Google Suite (Docs, Sheets, Slides, Drive) is required.
• Experience in document control or records management.
• Clerical and typing skills, including document formatting
• Attention to detail and organizational skills.
• Ability to handle multiple tasks and prioritize efficiently
• Excellent written and verbal communication skills.