Document Controls Specialist - QISG

The Document Control Specialist will facilitate the receipt, retention and distribution of all drawings, documents and official correspondence between the QISG team, their clients and vendors.

Duties

• With the Procore Administrator, coordinate account access to the document control system for both internal and external users and train new users
• Setup Procore Submittals as outlined in contract documents
• Maintain distribution list of responsible parties for various stages of document review process
• Assign workflow to responsible parties to review vendor documents within Procore or other document control systems
• After review and return, expedite a response from the vendor as needed
• Ensure revisions of documents stay in sync between Client, QISG team and vendor
• File appropriate documentation for final job books within Procore or other document control programs
• Adhere to internal standards, policies, and procedures.
• Complete special projects and other duties as assigned or requested
• Coordinate document delivery to meet project schedule and working with Project team/Procurement Lead to ensure the need by dates of documents meet schedules for engineering/manufacturing/construction. 
• Identify and escalate supplier/contract documentation clashes to Project Team and Procurement Lead.

Required Experience and Education

• High School diploma, or equivalent
• Competency with Microsoft Office applications and general computer literacy

Preferred Experience and Education

• Bachelor’s Degree in Business Administration, Finance, Logistics, Supply Chain Management, Engineering or relevant field
• 2 years’ experience as Document Control Specialist within the transmission/distribution space
• Experience with Procore or other Document Control software

Skills

• Self-starter who can work independently while supporting the needs of the team
• Excellent communication skills (both written and verbal)
• Customer service and effective time management skills

Travel Requirements

• Travel:  Yes
• Percent of Time:  Up to 10%

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