Document Controller - Ascend Elements

Ascend Elements (AE) is revolutionizing the production of lithium-ion battery materials by establishing a clean and sustainable supply chain using recycled feedstock. Its patented Hydro-to-Cathode™ technology directly synthesizes new cathode materials from spent lithium-ion cells more efficiently than traditional methods, resulting in reduced cost, improved performance, and lowered GHG emissions. The results are lower cost, better performance batteries with fewer discarded in landfill, a cleaner manufacturing process, and a truly sustainable closed-loop circular battery economy. Ascend Elements (AE) is taking the lithium-ion battery industry to a higher level.

We are currently hiring a Document Controller to join our Advanced Manufacturing Engineering team. Under the direction of the Project Director/Lead and functionally reporting to the Advanced Manufacturing Engineering Director, the Document Controller will establish, plan, control, and direct the full scope of document/records management program activities for the project.

This position can be based in our Westborough, MA headquarters or Remote.

Responsibilities included but not limited to:

• Develops and maintains procedures and standards for maintaining documents and revision history of documents, including document development, approval, distribution, and amendment.
• Evaluate, select and roll out an Electronic Document Management System through Ascend Elements’ (AE) Projects.
• Maintain the Electronic Document Management System (EDMS) to register, control, distribute, transmit, file, and archive project records for a team in multiple locations across multiple countries.
• Plan the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
• Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
• Support quality assurance audits, internal technical reviews, and external audits.
• Manage project access to the EDMS by creating accounts and inviting users, perform associated tasks with EDMS administration, and train others in these tasks.
• Ensure supplier and AE’s documentation is processed within established schedule standards.
• Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Ensure training and training records for project administrative personnel are current.
• Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.

Qualifications and Other Skills:

• Must have a minimum of 5 years project-based experience performing document/records management with a full understanding on the configuration of the EDMS, work processes, and coordination of project workflow with other entities.
• Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. (A proficiency test may be required).
• Advanced analytical ability to build and maintain databases and presentations for project and functional management.
• Have strong interpersonal and customer service skills.
• Have ability to work flexibly and collaboratively across all levels of the organization.
• Must be flexible and able to accept and quickly adapt to changes in work focus.

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Ascend Elements is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.