Document Control Specialist - GovStaff

GovStaff is seeking a Document Control Specialist for a key permanent job opening we have at Newark Liberty International Airport in Newark New Jersey. Potential candidates need to be extremely detail-oriented, have knowledge of inbound communications, be experienced with handling documents of a confidential nature, and be capable of working on and tracking many documents/tasks in a fast-paced environment. Construction or Engineering experience preferred.

Offering a high-profile challenging work environment, an attractive salary, excellent benefits, and an opportunity to work alongside esteemed leaders within the government space.

The selected Document controller will be responsible for providing professional and efficient support to our team, including receiving, reviewing, categorizing, scanning, filing, and tracking documents using eBuilder, our company’s classification and organization system.

Responsibilities:

·Monitor and control incoming and outgoing submittals, responses, correspondences, and other documentation following required eBuilder processes for each project/contract.

·Ensure all documents are properly stored, managed, and accessible to authorized personnel per agency document control and record retention policy.

·Respond to requests for documents and distribute them as needed.

·Facilitate the advancement of documentation through the eBuilder processes.

·Support project teams on document requirements.

·Ensure document transmittals by others are accurate and complete.

·Proactively communicate with project teams to manage project requests, prioritization, and workload.

·Maintain and continuously improve the Change Control process.

·Contribute to the development of department policies, including documentation, storage, and organization policies.

·Initiate corrective action for continuous improvement of efficiency and customer service.

·Perform quality assurance and quality control of all applicable documents.

·Perform periodic archiving and audits to maintain document repository standards.

·Investigate compliance as necessary.

Candidate Qualifications:

·Minimum Associate’s degree; BS Degree preferred

·Minimum two (2) years of professional experience as a document controller in the engineering and/or construction field.

·Technical Skills: Proficient in eBuilder and Microsoft Office Suite – WORD, Excel, PowerPoint, and detail-oriented.

·Knowledge: Records management concepts, procedures, and standards.

·Communication: Excellent verbal, written, and organizational skills.

·Problem-Solving: Proficient in analyzing data, problem identification, and resolution, able to generate clear/concise reports indicating key issues, multi-task, and prioritize work.

·Team Player: Able to work cross-functionally as part of a large team.

Additional “Desired” Qualifications:

·Understanding of general engineering and construction documents a plus.

·Experience in document control for large projects/contracts.

At GovStaff, we operate in strict confidence: We do not share resumes, names, or applications outside of GovStaff unless given express consent by each candidate. We welcome all professionals to our GovStaff Network, regardless of current job-seeking status.

Please apply if you feel this key opening may meet your experience and interests! All applications are still welcome if this role does not meet your interests or requirements. We’ll gladly hang onto your profile. We'll contact you if another position opens that could be a match. GovStaff and all our business partners adhere to all EEOC regulations.