Document Control Specialist - WSP USA

This Opportunity

Be involved in projects with our New York Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

WSP is currently initiating a search for a Document Control Specialistfor our New York City office.

Your Impact

Duties and Responsibilities:

• Influence the narrative by understanding what needs to be done. Support the Project vision and initiatives
• Implement efficient work-flow process, monitor daily activity, implement modifications
• Work within the existing “Electronic Document Management System (EDMS) QA/QC Plan
• Maintain documentation in SharePoint or similar EDMS.
• Work with Document Control Manager and Document Control team to ensure policies and procedures are being followed.
• Knowledge of document management process and procedures and systems        
• Provide Document Management support to entire project team:
• Retrieve files Upload / Download files from EDMS, Manage Document Naming Convention, numbering, assigning, distribution.           
• Process Incoming/Outgoing documentation
• Initiate and track document reviews
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Familiar with the Submittal and RFI Packages Procedure and Processes
• Perform reoccurring training on Document Management Requirements and EDMS use
• Optimize Document Controlproductivity, efficiency, and service quality across all departments
• Work with projectdepartment leads to ensure timely processing of documentation
• Conduct Internal Quality Audits of Document Management System        

Who You Are

Minimum Qualifications:

• Bachelor's Degree or equivalent experience
• 5-7 years of project experience,Major Capital Improvement Programs and Large Projects
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies
• Experience working on Design, Pre-Construction, Construction and Closeout or similar projects in andocument control role
•  Working knowledge of Unifier, Asite, Aconex, e-Builder, Procore or SharePoint
•  Advanced computer and word processing skills using MS Office applications
•  Ability to coordinate several high-priority deadlines simultaneously and demonstrate flexibility when priorities change
•  Excellent organizational & prioritizing skills with the ability to multitask
•  Exhibit an extremely high level of professionalism and superior attention to details
•  Ability to interface and interact with Management and Client Representatives at all levels
•  Exceptional client relations and customer service skills
•  Able to demonstrate sense of initiative and ownership
•  Aptitude to exercise foresight as well as good business judgment to anticipate and solve problems with minimal oversight
•  Energetic, self-motivated and quick to learn with a focus on continuous improvement
•  Ability to work in a team or independently in a multi-disciplinary team environment
•  Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Champion best practice for document & records management across the projects
• Technical knowledge of industry documents, records and data management systems
• Team player with excellent communication and presentation skills
• Experience with typical Microsoft office applications, (Word, Power Point, Excel and Visio), Adobe Acrobat, Bluebeam and Projectwsie

Compensation and Benefits:

WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.

Expected Salary: $91,500-132,980
 
WSP USA is providing the compensation range and general description of other compensation and benefits that the company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and

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