Document Control Specialist - Ramboll

Are you excited about understanding, interpreting, and navigating complex policy issues? Are you motivated by creating sustainable change that benefits society and nature? Are you a curious and open-minded person?

If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Energy as our new Document Control Specialist and work with us to close the gap to a sustainable future.

Your new role

As our new Document Control Specialist, you will support our EPCM projects (engineering, procurement, construction management) throughout the United States.  The candidate would ideally be located locally and report to our Atlanta, GA, Charlotte, NC, Tampa, FL, Houston, TX, and Syracuse, NY offices.  However, remote working locations will be heavily considered.  This position will work within our Project Services Group to support engineers, project managers, construction managers, and other project team members. Document Control Specialist will be responsible for maintaining the company document control system and assisting with the continuing development of the automated document control program. Work will include implementing of document control process including document control plan, digital delivery execution, document distribution matrix, engineering deliverables and reviews, vendor and subcontractor submittals, construction documentation, contract documentation, and organization of project records/archives. The candidate should possess strong organizational skills, the ability to handle multiple assignments concurrently, have the willingness to learn and grow at a fast pace, and desire to work in the engineering and construction fields. .

Your key responsibilities will be:

• Create and coordinate document control plan(s).
• Create and coordinate digital delivery execution plan(s).
• Receives all deliverables and logs them into the document control system, then creates and distributes transmittals to the clients, vendors, and project personnel.
• Administrate project document review and approval processes.
• Audit and maintain compliance with company’s document control processes and standards.
• Distribution of engineering, procurement, vendor, equipment, and construction documentation.
• Maintain accurate and up to date document review, receipt and distribute information to project team members using the document distribution matrix.

• Maintain database of all project documentation for traceability and reporting.
• Interface with Engineering, Project Management and Construction Management teams to efficiently submit documents to internal and external parties.

• Identify improvements to the Document Control System.
• Maintain master, obsolete and archive files (electronic).
• Assign document numbers as needed according to project numbering system.

Your new team

You will be part of Energy division, To meet the fast-paced developments the energy sector is witnessing and overcome the challenges posed by the green transition, Ramboll offers a strategic approach to energy that considers both the energy demand and supply. Our experience and holistic perspective on energy planning enable us to find innovative solutions that provide long-term benefits to our clients, the environment, and society..

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• Bachelor’s degree in a Business Administration, Engineering discipline, or Construction Management, plus 3-5 relevant years of experience, or an associate degree in applied science plus 5+ years of experience, or 10+ years of engineering or construction experience.
• Strong organizational and data management skills.
• Experience in the engineering and/or construction industry.
• Experience in electronic document management platforms, AutoDesk Construction Cloud (ACC) or BIM360 is highly preferred.
• Understanding of the basics of the engineering/design and construction process.

• Good interpersonal and communication skills

• Strong knowledge of Microsoft Office and cloud interface for file storage, Adobe Acrobat, and Bluebeam.

• Open mindedness and willingness to learn.
• Motivated, hard-working, and desire to succeed.

• Some travel may be required.
• Ability to read construction drawings and specifications.

What we can offer you

• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Be valued for the unique person you are
• Never be short of inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realize their full potential.

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your CV, cover letter, etc.

Thank you for taking the time to apply! We look forward to receiving your application.

Ramboll in the Americas

Founded in Denmark, Ramboll is a foundation-owned people company. Ramboll has thousands of experts working across more than 70 offices in the Americas, delivering innovative solutions within Environment & Health, Water, Energy, and Planning & Urban Design. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

An equal opportunity employer

Equality, diversity, and inclusion is at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We invite applications from candidates of all backgrounds, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. Please reach out to our recruitment team to discuss any adjustments that you might require during the application process.

All your information will be kept confidential according to EEO guidelines.