Document Control Manager - WSP USA
Los Angeles, CA
About the Job
This Opportunity
WSP is looking for a Document Control Manager to join our Project Controls team in Los Angeles.
Your Impact
Duties and Responsibilities:
+ Influence the narrative by understanding what needs to be done. Support the Project vision and initiatives.
+ Implement efficient work-flow process, monitor daily activity, implement modifications.
+ Administer the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”
+ Work within the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”
+ Maintain documentation in SharePoint, SharePoint Online, Ineight, e-Builder, Procore, Aconex, ProjectWise or comparable platforms.
+ Work with Information System Mgmt. Team for access, security and troubleshooting.
+ Knowledge of document management process and procedures and systems
+ Provide Document Management support to entire project team:
+ Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
+ Process Incoming/Outgoing Transmittals and documentation
+ Initiate and track document reviews
+ Master Drawing Control and Drawing Maintenance
+ Monitor and Manage the Electronic Document Management System
+ Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
+ Produce reports on documentation and progress as requested
+ Perform reoccurring training on Document Management Requirements and EDMS use.
+ Optimize Document Control productivity, efficiency, and service quality across all departments.
+ Work with project department leads to ensure timely processing of documentation along with any future updates.
Who You Are
Minimum Requirements:
+ Bachelor's degree or equivalent
+ Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
+ Working knowledge of SharePoint, SharePoint Online, Procore, ProjectWise, Aconex, InEight or comparable systems.
+ Advanced computer and word processing skills using MS Office applications including SharePoint
+ Manage/Co-Manage Document Control Team Members as required
+ Excellent interpersonal, written and verbal communication skills
+ Ability to coordinate several high-priority deadlines simultaneously
+ Maintain confidentiality at all times
+ Excellent written and verbal communication skills
+ Technical knowledge of industry documents, records and data management systems
+ Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
+ Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
+ Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $114,000 - $169,290
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
#LI-MP1
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
WSP is looking for a Document Control Manager to join our Project Controls team in Los Angeles.
Your Impact
Duties and Responsibilities:
+ Influence the narrative by understanding what needs to be done. Support the Project vision and initiatives.
+ Implement efficient work-flow process, monitor daily activity, implement modifications.
+ Administer the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”
+ Work within the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”
+ Maintain documentation in SharePoint, SharePoint Online, Ineight, e-Builder, Procore, Aconex, ProjectWise or comparable platforms.
+ Work with Information System Mgmt. Team for access, security and troubleshooting.
+ Knowledge of document management process and procedures and systems
+ Provide Document Management support to entire project team:
+ Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
+ Process Incoming/Outgoing Transmittals and documentation
+ Initiate and track document reviews
+ Master Drawing Control and Drawing Maintenance
+ Monitor and Manage the Electronic Document Management System
+ Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
+ Produce reports on documentation and progress as requested
+ Perform reoccurring training on Document Management Requirements and EDMS use.
+ Optimize Document Control productivity, efficiency, and service quality across all departments.
+ Work with project department leads to ensure timely processing of documentation along with any future updates.
Who You Are
Minimum Requirements:
+ Bachelor's degree or equivalent
+ Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
+ Working knowledge of SharePoint, SharePoint Online, Procore, ProjectWise, Aconex, InEight or comparable systems.
+ Advanced computer and word processing skills using MS Office applications including SharePoint
+ Manage/Co-Manage Document Control Team Members as required
+ Excellent interpersonal, written and verbal communication skills
+ Ability to coordinate several high-priority deadlines simultaneously
+ Maintain confidentiality at all times
+ Excellent written and verbal communication skills
+ Technical knowledge of industry documents, records and data management systems
+ Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
+ Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
+ Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $114,000 - $169,290
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
#LI-MP1
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Source : WSP USA