Division Coordinator - American Society of Civil Engineers (ASCE)

The American Society of Civil Engineers (ASCE), the oldest national civil engineering society in America, is currently seeking a motivated and creative administrative and logistical support professional to provide operational, administrative, and clerical support to the division and management leaders.

Responsibilities include:

• Providing general support to the division
• Scheduling and organizing in-person and virtual meetings
• Compiling, filing, and sharing meeting records, and action items
• Conducting research, preparing visual aids, and designing meeting engagement activities
• Coordinating annual and monthly reports, and assisting with annual budget process
• Pulling data for analysis and reporting
• Updating web content using Sitecore, Drupal, and WordPress and working with stakeholders on optimizing accessibility and reach
• Monitoring participation and functionality with ASCE Speakers Bureau, and coordinating its promotion
• Preparing and processing reimbursements and invoices
• Maintaining rosters and updating database information
• Tracking committee applications and appointments
• Responding to varied queries and collaborating on responses and resolutions
• Creating forms in WooFoo and submission links in Cerbus
• Composing, proofing, and sending routine correspondence

Ideal candidate will have:

• 2 years of college or equivalent specialized training (administrative support and logistics coordination, business school)
• 2-4 years of experience in an association or service industry
• Previous experience working with components, boards, and/or committees is a plus
• Advanced proficiency in MS Office and AMS/CRM platforms
• Demonstrated success organizing diverse remote teams and operations
• Ability to multi-task and work independently in a fast-paced environment
• Willingness to work occasional weekends and travel

The American Society of Civil Engineers (ASCE) is a leading nonprofit professional membership association dedicated to the advancement of civil engineering to protect the health, safety, and welfare of the public good. To accomplish ASCE's mission, ASCE staff works together as a team, based on a foundation of trust, striving for individual and organizational excellence. To achieve our shared goals, we maintain a relentless focus on members and a commitment to continuously grow and improve individually and collectively.

We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results. All qualified candidates including historically excluded individuals, protected veterans, women, and individuals with disabilities are encouraged to apply.

Based in Reston, VA, this position has hybrid work from home flexibility in the Northern VA/DC Metro area.

For consideration, submissions of interest must contain a resume and cover letter.