Division Coordinator - R.H. White Construction

Position Summary:

Performs broad administrative and staff support duties for the organization. Position has continual contact with field supervisors, management, project staff and external customers.

Essential Functions/Position Responsibilities:

• Adhere to and promote all Company Safety Policies and the Company Code of Conduct.
• Safety Tracking: iAuditor tracking, weekly winner selection, Tenna & DVIR Tracking, monthly meeting slides.
• Coordinates new orientations within the division.
• Tracks/coordinates division tools and equipment utilization.
• Manage Division employees' expenses reimbursements.
• Track and submit paid time off for payroll processing.
• In coordination with Division Leaders, ensure timely completion of people programs (ie. training, appraisals, check-ins).
• Manage and coordinate division meeting schedules and events.
• Assist with maintenance of employee licensing requirements.
• Manage weekly certified payroll processes.
• Coordinate and submit applicable CHRO forms.
• Assemble division monthly reports.
• Coordinate and maintain division web site.
• Coordination of Timesheet management across the division, including temporary services.
• Performs miscellaneous other duties and responsibilities to support company strategic initiatives.

Supervisory Responsibilities:

• N/A

Hiring Requirements:

• High School diploma or equivalent courses in business administration.
• 2+ years administrative support experience.
• Ability to handle changing priorities in a fast-paced work environment.
• Possesses a disciplined attitude regarding processes and procedures.
• Good communication skills required, good interpersonal and organizational skills mandatory.
• Must be proficient in Microsoft Office.
• Must be courteous, professional, and diplomatic.
• Ability to pass pre-employment drug screen