Division Administrator - Pacific Northwest National Laboratory

**Overview** The Business Services Directorate (BSD) delivers essential financial, contractual, and project management capabilities to Pacific Northwest National Laboratory (PNNL) that are required as part of our management and operations contract to operate PNNL on behalf of the Department of Energy (DOE). Our BSD purpose in delivering these capabilities is to provide efficient, effective, and compliant business services in order to increase the scientific impact of PNNL. **Responsibilities** + The primary purpose of this position is to provide comprehensive support to the Controller and Division Director of Financial Operations as well as the extended Leadership Team and staff within the Division. + This position is a key and integral part of ensuring the effectiveness of the Director, the management team, and the overall management and administration of these groups, including related project, program, and laboratory-level support activities. + The incumbent is expected to provide leadership, foster team building, mentor, and coordinate activities as part of the overall Business Services Directorate (BSD) administration team. The administration team works cooperatively with the office of the BSD Chief Operations Officer and BSD Executive Assistant to balance workloads and ensure effective administrative support is provided across the Directorate. + This position requires a self-starter with a strong ability to multi-task who thrives in a fast-paced, demanding environment. The incumbent must be confident in their abilities, have the ability to work independently, and be proactive in resolving conflicts in priorities. Major challenges of the position involve tracking and initiating actions efficiently and appropriately for a wide diversity of assignments that must be completed simultaneously and ensuring all work is consistent and of high quality. The incumbent must be highly competent and comfortable with technology and skilled at applying computer technology in the office environment. Additionally, the incumbent will be expected to quickly gain familiarity with complex issues and situations. + Decisions made without reference to others include: prioritization of workload under time constraints, travel arrangements; coordination of schedules and meetings; format and content of responses to correspondence; tracking correspondence deliverables and assignments across the division, with an effective tracking system; coordination of visitor schedules, agendas, and other visitor arrangements; and maintenance of project, organizational, and record files. + Provide assistance to the Director of Fin Ops and Leadership team in meeting their commitments by organizing and expediting the flow of work through the office; + Manage communications (email, phone, memos, etc.) and managers' signatures with considerable skill, a very short response time, and mature judgment and awareness of sensitivities; + Manage complex schedules while maintaining an awareness of changing priorities, with the outcome of optimizing the managers' time and flexibility; + Arrange meetings, both large and small, at various on-site and off-site locations, and assemble the information needed for meetings, presentations, work projects, reports, and deliverables; + Maintain effective working relationships with administrative counterparts across PNNL, contacts in the federal site office (the Pacific Northwest Site Office PNSO), and other external organizations as appropriate; + Provide guidance to the managers' direct reports in all matters affecting administrative resources within the group; + Plan and execute organizational social events, coordinate interviews with job candidates, and support onboarding experience of new Division staff members; + Assist with BSD purchases (memberships, supplies, etc.); + Advise and maintain on Division and BSD websites and Teams environment. **Qualifications** Minimum Qualifications: + High school diploma/GED and 12 years of relevant experience in an administrative environment -OR- + AA degree or higher and 10 years of relevant experience in an administrative environment. + Experience in planning meetings and coordinating travel Preferred Qualifications: + Experience supporting a Director or Senior level manager is strongly preferred. + Knowledge of PNNL or national laboratories. + Excellent written and verbal communication skills. + Communicates effectively with a diverse population, including high-level managers and clients. + Maintains autonomous oversight of various processes and procedures. + Extensive working knowledge of departmental and company policies, procedures, and practices. + Routinely provides process improvements. + Demonstrated the ability to multi-task, prioritize, and organize work under tight deadlines and changing priorities. + Assists and/or leads administrative meetings. + Provides suggestions for directorate or group practices and policies. + Uses experience and good judgment to take initiative in facilitating programs, policies, and procedures. + Acts as a liaison for his or her manager in the coordination of business activities. + Deals professionally with sensitive and confidential matters and materials. + Manages day-to-day administrative processes associated with office and team coordination with little to no supervisory input. + Often, it is required to recommend process improvements and innovations for the directorate or group. **Additional Information** Not Applicable **Testing Designated Position** This is not a Testing Designated Position (TDP). **About PNNL** Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State-the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab's campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. **Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity** Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov . **Drug Free Workplace** PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. **HSPD-12 PIV Credential Requirement** In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. **Mandatory Requirements** Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a "country of risk" without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. **Rockstar Rewards** Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. * Research Associates excluded. **Once eligibility requirements are met. Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards) **Notice to Applicants** PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual's relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules. As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position. **Minimum Salary** USD $32.79/Hr. **Maximum Salary** USD $47.55/Hr.