Dispatch & Customer Service Representative - Ozinga Bros., Inc.

Overview

Summary:

 Located in Elgin, IL, the Dispatch & Customer Service Representative is primarily responsible for coordinating the timely delivery of concrete from plant locations to job sites according to customer requests and expectations while using the most efficient and cost-effective processes possible. This position involves computerized dispatching of company trucks and tendering of loads to outside trucking companies.

Principal Duties and Responsibilities:

Customer Service:

Receives customer order from order taker or telephone call

Effectively communicates with customer for information to determine proper quantity, mix, delivery time and job site location for each order. Also makes note of any special or unusual customer requests

Suggests value-added products to customers to enhance product performance based on the nature of the customer’s job

Enters the customer order timely, accurately, and completely into the dispatch system

Advises customer of any potential issues/concerns regarding product order such as load limits, scheduling conflicts, vehicle weight limitations, etc.

Dispatching:

Schedules mixer trucks to ensure maximum utilization and efficiency while meeting the needs and expectations of customers

Generates accurate and complete delivery tickets to the plant manager in a timely manner

Communicates with mixer drivers, plant managers, production managers and operations manager on a frequent and regular basis to avoid or address issues, concerns, or problems

Monitors mixer truck status on a constant basis to ensure customer satisfaction and maximum equipment and labor utilization

Works closely with operations to ensure drivers are in compliance with local, state and federal DOT guidelines and regulations

Works closely with remote dispatch offices to move equipment and people to meet customer demands.

Attends sales meetings to get/give information regarding scheduling of plants and equipment to meet customer needs

Adjusts dispatch schedule as needed to reflect current and accurate information

Communicates with plant manager daily to advise of mixer driver start and finish times

Global Responsibilities:

Regular attendance and physical presence at the office or jobsite is an essential function of this position, this would not apply if specifically hired to work remotely

This job may require additional duties not listed above and the employee may be asked to perform those duties to meet business needs

Qualifications:

Education/Specialized Knowledge/Professional Certifications:

High School Diploma or equivalent required

Knowledge of geographic area where dispatching is strongly preferred

Experience:

Minimum three years of work experience required with construction or concrete industry experience preferred

Experience working with personal computer

Skills/Abilities:

Demonstrated ability to work with basic mathematics to include addition, subtraction, multiplication, and division (including fractions)

Must be able to read, write, speak, and understand English

Ability to read and interpret maps and directions

Effective oral and written communication skills

Ability to handle multiple competing tasks

Ability to work independently and with minimal supervision

Working Conditions:

Professional environment within a climate-controlled office environment

Extended eye exposure to CRT screen

Long hours may be required as business deems necessary

Possible early morning start times according to the season or weather demands

Customer contact may result in stressful situations

Physical Requirements:

Extensive radio and phone communication

Extended periods of sitting in chair, occasional standing, bending, kneeling, stooping, reaching, grabbing, and pulling

Frequent use of fingers, wrists, and hands to enter data using a keyboard

Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Ozinga is an Equal Opportunity Employer. We consider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, sexual orientation, citizenship status, genetic information, or any other legally protected status.