Director, PSC Contracts & Strategic Outsourcing at EXELIXIS

SUMMARY/JOB PURPOSE: The Director is responsible in leading the PSC Sourcing team to ensure we optimize PSC spend, maximize relationships, minimize risk, and enable business objectives.  The Director serves a pivotal leadership role to form strong partnerships with business leaders and to provide team guidance and operational oversight to develop and maintain category sourcing strategies which leverage the company’s growing purchasing power to drive greater efficiencies, economies of scale, and strategic relationships as we seek to become a global, multi-product oncology company.  Categories are established based on consolidation of like-services and areas of spend spanning Exelixis enterprise from Chemical Manufacturing Controls (CMC), Clinical Supply, and Biologics.ESSENTIAL DUTIES AND RESPONSIBILITIES:Support Upper Management to ensure Exelixis’ company, Exelixis Business Owners’ projects, and PSC’s department goals and objectives can be successfully achieved year-over-year with strategic, preferred, and transactional vendors through implementation of comprehensive, sustainable, diversified, and de-risked outsourcing strategies, tactics, and operations.Lead team of direct reports, distribute project assignments based on expertise and bandwidth, and oversee project results.Support Upper Management in providing strategic leadership and operational oversight of assigned Categories daily operations, activities, and deliverables, including but not limited to:Category strategy development, market intelligence research; vendor evaluation (RFIs and RFPs) and selection process, including facilitation of vendor capability presentations, software demonstrations, bid defense meetings, and vendor award notifications;Vendor negotiation and contracting process, including scopes of work, budgets, payment schedules and out-of-scope management; PO initiation, revision (increases, decreases), and close-out; contract and budget lifecycle support for change order management and oversight;Train vendor on invoice submission expectations and support query resolution as needed;Vendor financial reconciliation and contract close-out;Collaboration with the business to support appropriate vendor partnership model or vendor governance, including to help enforce contract terms & conditions, support relationship management to grow and consolidate services, issue escalation or continuous improvements with budget and contracting impact perspective;Negotiate vendor rate cards, volume discounts, bundled discounts, performance-based financial bonuses/penalties, cost-saving measures, and cost-avoidance measures;Collaborate with Financial Planning & Analysis to support internal monthly vendor financial accruals, internal quarterly vendor financial forecasts, and internal quarterly vendor financial reporting.Ensure the team provides business units guidance, expertise, and support throughout the lifecycle of working with an external vendor.PSC Sourcing team is responsible for developing a clear understanding, analyzing, and reporting of vendor spend + implementing spends management approaches into sourcing, contract development and procure-to-pay processes.  Collaborate with PSC leadership, Financial Planning & Analysis (FP&A) and SS&P Procurement Analytics team to develop framework for analytics, reporting and spend visibility.To optimize spend, minimize risk & enable business objectives, PSC Sourcing team is responsible to help maximize vendor relationships.Contribute to key Vendor Partner Relationships (Vendor governance and business reviews), in alignment to agreed-upon approach with the business to build, maintain, and grow business relationships with current and prospective vendors through honesty, integrity, and trust.Represent PSC Sourcing via attendance and engagement at joint Exelixis/Vendor governance meetings, as required.Collaborate with business and vendor partnership leaders as appropriate to triage, resolve, and/or escalate vendor relationship, performance, quality, and/or other issues received from PSC Sourcing Managers, Exelixis Business Owners, and/or vendors.Support development and operationalization of PSC Sourcing role and responsibilities in the Legal Contract Lifecycle Management (CLM) system and end-to-end workflow to take on low-risk contract negotiation and execution. Work with Sourcing team to ensure PSC -facilitated contracts are clearly written, correctly formatted, sufficiently detailed, accurate, precise, complete, high-quality, timely, de-risked for Exelixis, fair and reasonable for Exelixis and Vendors, and consistent with PSC-approved standards.Support and Lead when directed key initiatives as needed.Other duties and responsibilities, as assigned from time to time.SUPERVISORY RESPONSIBILITIES:Directly supervise Sourcing Managers and/or Sourcing Contract Managers.Supervise staff, including hiring, scheduling, and assigning work, reviewing performance, and recommending salary increases, promotions, transfers, demotions, or terminations.  Direct supervisory and management responsibilities include but are not limited to the following:Department/Functional: Delegate work assignments; monitor workload capacity; monitor work deliverables; and monitor training needs.Administrative/HR: Facilitate hiring, promotion, demotion, transfer, performance review, performance management, and performance calibration processes; provide merit, bonus, and equity recommendations to department head; facilitate career development plans; approve paid time off requests.Manage others through subordinate supervisors.  Indirect supervisory and management responsibilities include but are not limited to the following:Provide strategic leadership and operational oversight of assigned Category Managers’ daily operations, activities, and deliverables.EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS: Education/Experience:Bachelor’s degree in related discipline and a minimum of thirteen (13) years of related experience; or,Master’s degree in related discipline and a minimum of eleven (11) years of related experience; or,Doctoral degree in related discipline and a minimum of eight (8) years of related experience; or,Equivalent combination of education/training and experience.Experience/The Ideal for Successful Entry into Job:Experience in the pharmaceutical and/or biotechnology industry required.Experience in pharmaceutical and/or biotechnology R&D outsourcing, strategic sourcing, supplier relationship management and/or procurement role(s) required.Minimum of seven (7) years of supervisory/management experience required.The ideal candidate must have 5-7 years of direct working experiences in the life-sciences industries emphasis on contract drafting and sourcing negotiations with preferably outsource services such as contract manufacturers (CMOs), clinical researcher (CROs) and/or clinical research testing laboratories.   Collaboration with multi-functional teams.Lead a Strategic Sourcing Team in related industry.Working knowledge of clinical and commercial supply chain contract terms and conditions.Experience in negotiating and drafting complex contract manufacturing, biologics and clinical and commercial supply chain related agreements.Experience in SAP, Ariba, Tableau and management of both clinical and commercial supply chain, required.Experience in Contract Life Management (preferred Agiloft) system.Knowledge/Skills:Must have in-depth, thorough knowledge of outsourcing concepts, methodologies, standards, processes, operations, negotiations, best practices, models, markets, services, risks, and trends
As applicable to designated categories of responsibility, experience should be within pharmaceutical and/or biotechnology industry.Must have in-depth knowledge of outsourcing financial processes and operations, including but not limited to budgeting, accruals, forecasting, financial analyses, financial reporting, capital expenditures, invoicing, payment terms, purchase requisitions/purchase orders, importation/exportation fees, taxes, currency exchange rates, and inflation
As applicable to designated categories of responsibility, experience should be within pharmaceutical and/or biotechnology industry.Must have in-depth knowledge of contracts, including but not limited to legal terms and conditions (e.g., legal decisions vs
business decisions) and contract exhibits (e.g., scopes of work, budgets, payment schedules, quality agreements, data privacy addendums).  As applicable to designated categories of responsibility, experience should be within pharmaceutical and/or biotechnology industry.As applicable to designated categories of responsibility, must have in-depth knowledge of pharmaceutical and/or biotechnology industry regulations (e.g., FDA, MHRA, EMA, ICH GCP).Must have in-depth knowledge of financial regulations (e.g., Sarbanes-Oxley Act, GAAP).Must be a self-starter, fast learner, strong collaborator, strong team player, and strong supervisor/people manager with ability to work independently with minimal supervision.Must have strong strategic thinking, analytical, negotiation, financial, problem-solving, decision-making, time management, change management, and organizational skills with demonstrated ability to work in a fast-paced environment and adapt to changing business plans and priorities.Must have strong leadership, interpersonal, verbal, and written communication skills, including confidence and ability to provide clear and concise verbal and written communications and facilitate presentations to Exelixis’ and vendors’ individual contributors, functional managers, department heads, senior executives, and C-suite executives.Must have strong ability to focus on details and provide high-quality deliverables.Must have strong ability to identify and communicate issues and risks.Must have strong focus on customer service and strong ability to build and maintain relationships.Must have strong ability to influence without direct authority.Must have strong computer skills, including advanced knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, as well as ability to quickly learn new software systems.Experience with Ariba, SAP, Agiloft or similar contract lifecycle management system, Jira Service Management preferred.Must embrace Exelixis’ core values: Be Exceptional, Excel for Patients, and Exceed Together.WORKING CONDITIONS:Travel: May include occasional travel to:Other Exelixis corporate office locations ( 5%); and/or,Current and/or prospective vendor offices and facilities ( 5%).Environment: primarily working indoors, performing clerical work.#LI-EZ1If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!Our compensation reflects the cost of labor across several U.S
geographic markets, and we pay differently based on those defined markets
The base pay range for this position is $191,500 - $271,500 annually
The base pay range may take into account the candidate’s geographic region, which will adjust the pay depending on the specific work location
The base pay offered will take into account the candidate’s geographic region, job-related knowledge, skills, experience and internal equity, among other factors.In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan
Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year.DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification
 It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.SummaryLocation: Alameda, CAType: Full time