Director of Purchasing - La Jolla Beach & Tennis Club

The La Jolla Beach & Tennis Club is currently seeking a highly skilled Purchasing Clerk to join our team at our beautiful oceanfront property!

Be a part of the diverse team at La Jolla Beach & Tennis Club, Inc. Our landmark hotels and restaurants have become La Jolla institutions, which are founded on family values and community-mindedness. La Jolla Beach & Tennis Club, Inc. offers excellent benefits and a great work environment for our employees.

Schedule: Salary Exempt Full Time

Salary: 85,000 - 90,000 annualized

What we offer:

• Free daily meal and salad bar
• Benefits including Medical, Dental, Vision, 401K (based on employment status)
• Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining!
• Property retail shop and hotel discounts
• $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club

SUMMARY

It is the responsibility of the Director of Purchasing to procure product and services, including Food & Beverage, Operating Supplies & Equipment, FF&E including supplies and Operations. Exercises buying responsibilities and judgments on the basis of the best value, considering quantity, quality, and service. Collaborate with all levels of managers in all departments. Creates inventory forms and lists the Birchstreet purchasing system and purchasing SOPs. Promotes and follows LJBTC, Inc.'s Signature Service standards and requirements ensuring a lasting impression of exemplary service resulting in supremely satisfied and loyal members and guests.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

General Supervision/Maintenance of Physical Space

• Responsible for directing and supervising other Purchasing Department employees.

• Prepares weekly schedule for purchasing department staff.

• Trains new employees in accordance with Purchasing Department training guidelines.

• Ensures storeroom areas are kept clean, well-organized, secure to prevent pilferage, and safe to minimize damage and spoilage.

Responsibilities Include, but not limited to:

• Assists dept leaders with negotiating contract pricing, terms, and agreements for operating supplies

• Discuss quality factors with Chef, restaurant manager, Food and Beverage Director to determine value, taking corrective action when necessary

• Tracks orders to ensure timely delivery

• Reviews quality of purchased products and develops improved procurement procedures

• Maintains updated records of purchased products, delivery information, and invoices

• Prepares reports on purchases-cost analyses and inventory levels

• Monitors stock levels and places orders accordingly, focus on beverage inventory and food orders

• Acts as a key Liaison between Departments and Distributor

• Maintains records of all partial deliveries and backorders. Ensure that proper notations are made concerning short shipped items (i.e. credit advice).

• Provides information to departments (i.e., status of goods requested, etc.) to assist with their purchasing needs

• Registration and data collection of new vendors including W-9 form

• Source new vendors as needed

Recordkeeping

• Ensures that all documentation for goods received, issued and transferred is accurate and complete and is promptly passed on to the accounting department for processing.

• Maintains records of all receipts, issues and transfers.

• Conducts periodic inventory counts of all areas to reconcile and verify with records.

• Compiles records of items purchased or transferred between departments, prices, deliveries, and inventories. Computes total cost of items purchased.

• Other duties may be assigned

OUTCOME

The receiving, issuing and storing of goods in a clean and organized area helps the flow of goods to the outlet and accounts for all La Jolla Beach & Tennis Club products. Internal and external customer satisfaction is the goal.

SUPERVISORY RESPONSIBILITIES

Supervises employees in purchasing the department. Responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and coaching employees; addressing complaints and resolving problems.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

One-year certificate from college or technical school; or one or more years related experience and/or training; or equivalent combination of education and experience. Experience with Birchstreet purchasing system and Netsuite ERP preferred.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively in English to customers, vendors or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk and sit. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, talk and hear. The employee is regularly required to climb or balance; stoop, kneel, crouch, and crawl.

The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORKING CONDITIONS

ENVIRONMENT

While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions.

The noise level in the work environment is usually moderate to loud.

INTERACTION

Employees in this position interact with all levels of management and fellow employees from all departments, as well as vendors. Employees must have the ability to communicate and work successfully with integrity.

SCHEDULING

This company operates seven days a week, 24 hours a day. Shifts will generally be rotated unless you were hired for a specific shift, as much as possible to be fair to everyone. At times it may be necessary to move you from your accustomed shift if business or task assignments demand. In addition, it should be understood that business needs determine the number of hours that you work.

My signature below indicates I have read and fully understand the above Job Description and will abide by all its requirements. I understand that violation of any of the stated responsibilities and duties is ground for disciplinary action up to and including termination. I further understand that my employment is at will and that I will sign a written At Will and Arbitration Agreement as a condition of my employment.

LJBTC INC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.