Director of Physical Plant - Florida Atlantic University

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Position Summary:


Florida Atlantic University is seeking a Director of Physical Plant - Boca Raton, FL.




The Director of Physical Plant is directly responsible for the building maintenance including but not limited to HVAC, plumbing, electrical, bldg. envelope, etc.), grounds, and custodial care of approximately 3.4 million square feet of E&G and Auxiliary building space located at the Boca Raton main campus and campuses located in Jupiter, Pine Jog, Davie, Sea Tech, and downtown Ft. Lauderdale . The Director is provided an annual operating budget for the Physical Plant department and coordinates with the Facilities Management Business Office. The position reports to the Assistant Vice President for Facilities Management.




Summary of Responsibilities:

+ Oversee outsourced functions including custodial and landscaping. Landscaping/grounds is a hybrid model with a small internal crew to manage irrigation and small landscaping projects. Managing the contract includes ensuring the vendors are meeting contractual obligations, reviewing staffing levels and service levels, assessing quality of service delivered, providing internal staff to inspect and review grounds and custodial staff, and general contract management. There is an expectation of a very hands-on approach to managing these contracts which includes the Director inspecting campuses on a regular basis.

+ Oversee the university’s maintenance unit which includes preventative maintenance, deferred maintenance, capital improvement, special projects (minor projects) and so on. Maintain this process using the FAMIS system and develop, review, and provide management data reports on all associates aspects of managing university maintenance. This includes performance reports, work order volume, and the like. Oversee the maintenance staff and provide the staff with sufficient supervision, safety training, staff development, and the like. Work with external employment agencies to ensure sufficient staffing levels for managing maintenance on all applicable campuses. Seek ways to improve efficiency while reducing costs. Work with external vendors where necessary to complete projects/work orders.

+ Work closely with FAU’s Procurement department for annual maintenance contracts to ensure compliance with FAU and State of Florida purchasing requirements. This includes developing ITN’s when formal bids are required and working with Procurement to manage the process.

+ Participate in the planning process for capital projects to ensure maintainability of buildings and landscape. Be involved through the entire process of a capital project to ensure that selections are consistent with existing materials and work closely to be involved in a building hand off so that the PP team is ready to manage the new facility from a maintenance standpoint. This includes coordinating with the Director of Engineering and Utilities and the Director of Design and Construction. C oordinate work planning efforts with other directors and the AVP for Facilities Management to ensure alignment, consistent prioritization of projects and appropriate allocation of resources across the department.

+ Work closely with Risk Management to ensure areas determined safety issues are corrected (i.e. trip hazard, concrete cracks, etc.). Work closely with Risk Management when claims due to failed applicable PP systems happen. This includes building plumbing failures, floods, damage due to weather events, and the like.

+ Coordinate, plan and communicate with academic and administrative units to ensure planned maintenance efforts do not conflict with instructional and research activities or priorities. Proactively inform the university leadership of any disruptions that would negatively affect the university community. Respond to afterhours corrective and emergency work orders. Coordinate with other university departments, state agencies, consultants, and contractors to mitigate impacts to classroom, laboratory, pedestrian, transit and parking programs for planned or unplanned maintenance and repair activities.

+ Provide direction to staff during emergency operations (inclement weather, utility outages, etc.). This position and majority of staff are determined Essential Personnel and as such as required to be on site in preparation and recovery from campus emergencies.

+ Develop and manage the departmental budget in collaboration with FM Business Office. Prepare budget requests, review expenses against budget, authorize expenditures and take corrective action as required. Work with Business Office on charge backs to departments from work orders.

+ Manage the Physical Plant staff and operations at the partner campuses.







FAU Benefits and Perks:




If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

+ Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

+ Sick Leave Pool Program

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).






For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php






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Minimum Qualifications:

Bachelor's degree from an accredited institution in an appropriate area of specialization and nine years relevant experience required.





Salary:

$115,000 - $120,000 per year.

Exempt Administrative, Managerial, Professional (AMP)





College or Department:

FM: Facilities Management





Location:

Boca Raton





Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Additional hours may be required outside of normal business hours.

This position is eligible for flex scheduling at the discretion of the supervisor.





Application Deadline:

2025-01-02





Special Instructions to Applicant:

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.


APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter


OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.


PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.



REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.


Florida Atlantic University is where your future begins.




With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.




To learn more about the vision and mission of FAU, please visit: www.fau.edu




In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.




Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.




Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.




Clery Act Information (https://www.fau.edu/police/clery.php)




Florida Statute 1010.35 - Screening Foreign Researchers


Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.