Director of Operations - Education Writers Association

Director of Operations

Founded in 1977, EdSource is a leading nonprofit journalism organization reporting on education in California.

We are seeking an experienced operations and finance professional, ideally with nonprofit experience, to lead and manage the organization’s operations, including overseeing finance and human resources.

The successful candidate will have a proven track record in operations and fiscal management, with the goal of maximizing efficiency and effectiveness while ensuring all activities are aligned with its mission and culture. He or she will be a member of the senior leadership team, and will work closely with the Chief Executive Officer, and report to him or her.

The position would be based in the Bay Area or Los Angeles, California.

Duties and Responsibilities:

Budget and Finances

• Develop the yearly budget with the CEO.
• Manage the budget in association with the accountants and the CEO, reviewing monthly reports.
• Take corrective action as needed to ensure a stable budget outcome.
• Work closely with EdSource’s accountant to reconcile monthly reports as needed.
• In partnership with the accountants, oversee the yearly audit and tax filings.
• In partnership with investment and financial advisors, regularly review investment and retirement plan performance.

Organizational Development

• With the CEO, develop goals and timelines consistent with the organization’s budget and deliverables.
• Track deliverables that are due to foundations and other organizations.
• Provide support to the Finance Committee of the Board of Directors.

HR

• In partnership with the Office Manager, manage recruitment and hiring for new personnel.
• In partnership with the Professional Employment Organization (PEO) HR Business partner, ensure that EdSource is in compliance with all state and federal laws and requirements regarding HR.
• Develop and implement orientation programs for new hires.
• Serve as the point person for staff on HR issues and questions.
• Ensure that annual performance reviews are completed in a timely manner and that all employee personnel files are current.
• Other HR duties as needed and appropriate.

Operations

• Oversee EdSource’s Oakland office, operations and lease.
• Ensure that the internal operations of the organization run smoothly and that processes are put in place to achieve goals.
• Maintain an operating procedures manual.
• Oversee payroll management.
• Monitor employee benefits and in partnership with the fiduciary partner, ensure that all benefits including the ERISA-401(k) are properly administered.
• Negotiate most favorable arrangements with vendors and third-party providers.

Fundraising and Reporting

• Provide budgets for foundation proposals and for grant reports as needed.
• Assist in reports to foundations as needed.

Qualifications:

• Proven experience as an operations director or relevant role, with a minimum of 7+ years of experience. Preference is for experience with 501(c)(3) organizations.
• Excellent organizational and leadership skills.
• Strong communication and interpersonal abilities.
• Thorough understanding of diverse business processes and strategy development.
• Understand financial reports and accounting processes.
• Excellent knowledge of MS Office, Excel, databases and information systems.
• HR experience, including running payroll and managing employee benefits.

EdSource offers a comprehensive benefits package that includes a range of medical plans, a retirement savings plan, generous vacation leave and paid holidays, as well as professional development opportunities. The hiring range for this position, which is based in the Bay or LA Area, California is $100,000 – $120,000. Higher compensation may be available for someone with advanced skills and/or experience.

To Apply:

Send a cover letter, resume and provide contact information for three references to jobs@edsource.org. Please include the job title in the subject line.

EdSource is an equal opportunity employer that values diversity. People from all backgrounds are encouraged to apply.