Director of Fiscal Operations - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.




The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.








Posted Job Title

Director of Fiscal Operations





Job Profile Title

Director, Fiscal Operations





Job Description Summary

Reporting to the Vice Dean/CFO for Penn Dental Medicine (PDM) and in close collaboration with the Director of Research Services and the Senior Director of Budget and Analysis, this position is responsible for supporting and facilitating decision-making in key areas of financial management and strategic planning. The Director of Fiscal Operations will have overall managerial responsibility and ownership of Research Services, ensuring the effective administration and growth of its portfolio of grants and research funds. This position will conduct objective analysis of the financial performance of certain departments and centers within Penn Dental Medicine and will develop an in-depth understanding of the business and financial structure. The role involves conducting financial and operational analysis to support planning efforts that span a wide range of initiatives, analyzing data from various systems to produce regular and ad hoc financial reports, and providing staff mentoring and training for finance and business professionals.





Job Description


Job Responsibilities



+ Facilitates decision-making in key areas of financial management, budgeting, and strategic planning; liaison to PDM Administration, budget and research services, and representing PDM at various University councils/committees. - 20%


+ Exercise sound stewardship of financial resources to ensure compliance with related policies and procedures, including PDM, University, federal, and any other regulations; and provide leadership, professional development, and supervision of direct reports. - 20%


+ Provide executive oversight and strategic direction for all financial research service functions, encompassing financial information and reporting, financial planning and analytics, post-award grant accounting, management of available cash (Unrestricted, Endowments, Gifts), and development of Multi-Year projections. - 20%


+ Lead and coordinate grant writing initiatives, including strategic planning, program design, budget development, and evaluation of grant-funded projects at PDM. In support of Director of Research Services, develop, implement, and refine processes and procedures for grant management and proposal development, ensuring collaboration with PDM Research. - 15%


+ Plan and develop with appropriate administrators the strategic long-term financial plan and policies for the school, including managing the finances of the school’s clinical practices. Conduct financial and operational analysis to support planning efforts that span a wide range of initiatives. - 10%


+ Analyze the consolidated budget, capital plans, multi-year financial plans, etc.; monitor current year budget to actual results. May manage the annual fiscal budget process. Analyze data from various systems to produce regular and ad hoc financial reports. – 10%


+ Other duties as assigned. – 5%





Qualifications





+ Bachelor’s degree and +10 years of progressively increasing responsibility in academic business or financial administration, or equivalent combination of education and experience, required. Graduate degree in financial field valued and preferred. Portfolio of interesting and related forecasting and budgeting experience required. Established track record as collaborator in the workplace, within the immediate department and within a larger institution. Experience representing a sophisticated organization in a variety of public and internal forums.







Job Location - City, State

Philadelphia, Pennsylvania





Department / School

School of Dental Medicine





Pay Range

$90,860.00 - $145,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.




Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.