Director of Finance - Lodging Dynamics

Location: The Wilde Resort and Spa - Sedona, AZ

JOB SUMMARY

The Director of Finance functions as the property's strategic financial business leader. This position provides continuous leadership and guidance in all matters relating to the financial operation of the Hotel/Resort by providing accurate and timely financial reports to assist management in the decision- making process, maintaining acceptable internal control procedures designed to safeguard owners/investors assets, and ensures compliance with all Federal, State and Local regulations.

ESSENTIAL JOB FUNCTIONS

• Manages the accounting department to ensure optimal efficiency of financial operations and adherence to Lodging Dynamics' commitment to the management contract.
• Directs and prepares all financial reports, ledger reviews, and forecasts according to the established schedule, for distribution of operational information necessary to assist management in decision-making and budget preparation processes.
• Establishes and oversees all internal financial controls including purchasing, cash handling, receipts, disbursements, expendable/fixed asset inventories, payroll, and employee records to ensure policies are enforced according to Lodging Dynamics' standards.
• Develops, implements, and monitors financial strategies, budgets, and forecasts to drive profitability and achieve financial goals.
• Analyzes differences between actual budget wages and forecasted wages for more efficient budget planning.
• Thinks creatively and practically to develop, execute, and implement new business plans.
• Participate in the creation of the annual operating budget for the property.
• Provides analytical support during budget reviews to identify cost saving and productivity opportunities for property managers.
• Implements a system of appropriate controls to manage business risks.
• Ensures a strong accounting and operational control environment to safeguard assets, and improve operations and profitability.
• Establishes and maintains robust internal control procedures to safeguard assets and ensure compliance with financial regulations and standards.
• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Communicates the strategic goals, the focus, and the Owner's and Lodging Dynamics' priorities in a clear and precise manner.
• Leverages strong functional leadership and communication skills to influence the executive team and property managers.
• Oversees internal, external, and regulatory audit processes.
• Facilitates critique meetings with department heads to review information with the management team.
• Attends meetings and communicates with the Management Team and Owners, understanding the priorities and strategic focus.
• Advises the GM and Executive Committee on existing and evolving operating/financial issues.
• Prepares monthly cash flow forecast, balance sheet reconciliations and bank reconciliations.
• Negotiate and monitor contracts with hotel vendors.
• Monitors and approves all sales, purchases, salaries, and expenses of the hotel.
• Ensures Profits and Losses are documented accurately.
• Ensures compliance with all Generally Accepted Accounting Principles (GAAP).
• Monitors all taxes that apply, ensuring that all taxes are current, collected and/or accrued (e.g., local/state/federal).
• Reconciles balance sheets monthly to ensure account balances are supported by appropriate documentation in accordance with standard operating procedures.
• Ensures that the P&L is accurate (e.g., costs are properly matched to revenue, costs are recorded in the proper accounts).
• Serves as a member of the Hotel Executive Committee.
• Verifies the accuracy and timeliness of all finance functions: daily and month end reporting, payroll processing, income audit, accounts payable, accounts receivable, and cash and credit card management.
• Completes comprehensive month end close to including preparing journal entries and accruals, completing cost of sales entries, reconciling balance sheet accounts, ensuring proper tax reporting, and analyzing profit performance.
• Adheres to Company standards and maintains compliance with all policies and procedures.
• Performs other related duties as assigned.

EDUCATION

• Bachelor's degree from an accredited university in Finance, Accounting, or related field.

EXPERIENCE

• A minimum five (5) years of experience as Director of Finance and/or Controller in the Hotel Industry.
• Experience with M3 accounting software and ProfitSword.

SUPERVISORY RESPONSIBILITIES

This position spends the majority of the time (50% or more) achieving organization objectives, often through coordinating the achievements of other staff. A portion of the time may be spent performing individual tasks related to those performed by direct reports, but primary duties are supervisory or organizational-goal related. Analyzes and resolves problems, determines work techniques, monitors for regulatory compliance, maintains production, interprets and creates policies, and demonstrates solid subject matter knowledge.

Establishes departmental goals and objectives, functions with independence, and makes decisions on matters of significant importance. Exercises judgment within defined procedures and policies to determine appropriate action.

LICENSES & CERTIFICATIONS

• N/A

SKILLS & ABILITIES

This position requires the capability to understand and follow both oral and written directions, as well as knowledge and usage of correct business English and office practices. Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.

• In-depth knowledge of accounting software, financial forecasting and diagnosis, corporate principals, and financial analysis.
• Must possess attention to detail, confidentiality, integrity, and the ability to maintain a high level of professionalism in a fast-paced dynamic environment.
• Proficient in M3 and ProfitSword.
• Computer proficiency in Google Workspace.
• Computer proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to interpret and create policies, procedures, and manuals.
• Proficient in time management; the ability to organize and manage multiple priorities.
• Ability to take initiative and effectively adapt to changes.
• Able to establish and maintain a cooperative working relation.
• Able to use sound judgment.
• Strong analytical and problem-solving skills.
• Performs well with frequent interruptions and/or distractions.

TRAVEL REQUIREMENTS

• 10% travel required.

PHYSICAL DEMANDS

• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Hands to Fingers: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Repetitive Motion: Substantial movements (motions) of the wrists, hands, and/or fingers.
• Close Vision: Clear vision at 20 inches or less. Required to perform an activity such as preparing and analyzing data, transcribing, viewing a computer terminal, extensive reading or visual inspections.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a minor amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

• None: No exposure to adverse environmental conditions (typical office/administrative setting).

DISCLAIMER

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of team members in this classification. The duties described are not to be interpreted as being all-inclusive to any specific team member. Nothing in this job description changes the at-will employment relationship existing between the Company and team members. The Essential Job Functions, Physical Requirements, and Work Environment characteristics described are representative of those that must be met to successfully perform the essential functions of this job. Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified team members can perform the essential functions of the job.

About Lodging Dynamics Hospitality Group: Lodging Dynamics is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Lodging Dynamics does not discriminate based on disability, veteran status, or any other basis protected under federal, state, or local laws. Lodging Dynamics is based in Provo, Utah and is a nationally recognized, award-winning operator of premium-brand, select service, and extended-stay hotels, and one of a few third-party operators approved by Marriott and Hilton. The Company has managed hotels in the Marriott, Hilton, Hyatt, and IHG premium-brand families. For more information, visit www.lodgingdynamics.com.