Director of Finance and Accounting - Hispanic Association of Colleges and Universities

EDUCATION and/or EXPERIENCE

• Bachelor's degree in business, Accounting or Finance required.
• Minimum of 5 years of professional experience in financial management and accounting, preferably in a non-profit setting.
• Proven track record of managing finance (accounting, budgeting, control, and reporting) for a nonprofit with multiple funding sources including government (federal and state) contracts.
• Advanced skills in Microsoft Excel and proficiency with Microsoft Office is required.
• Proficiency with Non-Profit accounting software and Blackbaud Financial Edge preferred.
• Strong knowledge of GAAP, fund accounting, and financial regulations applicable to non-profit organizations.
• Experience with grant accounting and reporting requirements for federal, state, and private grants.
• Experience in working with general ledger, financial statements, and account reconciliation.
• Proven ability to develop and implement financial policies, systems, and procedures.
• Effective oral and written communication skills and interpersonal skills necessary to interact with all levels of management, staff, external partners, and other groups with diverse backgrounds.
• Strong analytical and problem-solving skills, with attention to detail and the ability to understand and communicate financial data to non-finance personnel.
• Experience with audit coordination and oversight.
• Strategic thinking and long-term planning skills.
• Ability to handle confidential information with discretion.
• Ability to multitask and manage competing priorities in a dynamic environment.
• Candidate must demonstrate a breadth of diverse leadership capabilities and qualifications including the ability to collaborate with peers, coach and develop subordinates, and design work methods that encourage staff to work collaboratively and support HACU's culture, mission, and values.
• Ability to work collaboratively with all levels of management, staff, and external partners.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists HACU's CFO oversee the financial operations and planning of the organization, ensuring its financial health and compliance with all regulatory requirements.
• Develop and manage annual budgets in collaboration with the CFO and department heads, ensuring allocation of resources aligns with organizational goals.
• Implement and maintain robust financial systems and processes to manage the organization's accounts, including receivables, payables, payroll, and reporting.
• Ensures that effective finance policies, procedures, and internal controls are in place and ensures compliance with GAAP and applicable federal, state, and local regulatory laws and rules for financial and tax reporting and mitigate risk.
• Maintain financial records and assist with the preparation of Statement of Financial Position, including balance sheets, Statement of Financial Activity, and statements of cash flows.
• Update and maintain all necessary business and accounting practices, policies, and procedures; improve the finance department's overall efficiency and effectiveness.
• Reviews WebInvoicing to ensure general ledger expense accounts and budget codes are appropriate for the item(s) being purchased and that the budget has sufficient funds to cover the expenditure.
• Ensure that all financial transactions are processed accurately and on time.
• Analyzes actual monthly revenue and expense account balances to budget amounts and investigates variances.
• Responsible for review and completion of reconciliations of all general ledger accounts including bi-weekly payroll general ledger input.
• Oversees that necessary information is maintained to ascertain which vendors are subject to 1099 reporting and generating 1099 forms.
• Oversees American Express and PNC Visa card records and posts transactions to the general ledger.
• Prepares reports required by corporate and foundational grants and contracts.
• Fixed Asset Recordkeeping, including recording control labels.
• Discharge other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Carries out supervisory responsibilities for all personnel assigned to the HACU Finance and Accounting department. These duties are to be carried out in accordance with the organization's policies and applicable federal and state laws.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Working conditions are on-site at a designated area in the HACU Headquarters, creating the ability to collaborate closely with a small team of people with varied responsibilities.
• The incumbent will work a standard of 40 hours a week; however, longer hours may be necessary at times.
• Conferences and other HACU events may take place in hotel and/or convention center settings and require longer hours of work on a constantly changing schedule, including work on weekends and evenings.
• Occasionally requires the ability to move items weighing up to 25 pounds, squat, kneel, bend at the waist, and reach for items.
• Constantly operates a computer and other office productivity machinery.
• Positions self to perform essential functions of the job in an office setting.
• Must be able to remain in a stationary position for extended periods of time.
• Maintains and ensures security of HACU-issued equipment, software, data, and supplies.
• Infrequent travel may be required for this position, <5%
• Must be able to pass a criminal background check.

REASONABLE ACCOMMODATION

In accordance with the ADA and other applicable laws, reasonable accommodation will be provided to enable a qualified individual with a disability to perform the essential functions of the job.

Relocation assistance is not available for this position.

EEO STATEMENT

The Hispanic Association of Colleges and Universities (HACU) believes that equal opportunity for all employees and applicants is important for the continuing success of our organization. As an equal opportunity employer, HACU is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. HACU will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics. If you are interested in applying for employment and need special assistance or accommodation to apply for a posted position, contact our Human Resources department via phone at 210-576-3216 or via email at jobs@hacu.net.

For HACU's full Equal Opportunity Policy Statement, click here.

ADA STATEMENT

The Hispanic Association of Colleges and Universities (HACU) is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA), the HACU will provide reasonable accommodation when requested by a qualified applicant or employee, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed during the application process, please email jobs@hacu.net. For more information regarding the Americans with Disabilities Act, click here.

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