Director of Facilities Operations - UC Law SF

DIRECTOR OF FACILITIES OPERATIONS

Operations

Classification: Class Code 6111 / Level 4 / Exempt / Full-Time / Benefited

Hiring Salary Range: $95,000 - $135,000 (commensurate with experience)

THE ROLE and RESPONSIBILITIES

Under the general supervision of the Chief Operating Officer (“COO”), the Director of Facilities Operations is responsible for managing vendors, contracting, procurement, budget, and special projects, including tenant improvement projects, for the Facilities Department as well as the broader Operations area. Given the nature of the work and the teams supervised, this is an in-person position.

The UC Law San Francisco campus includes the following buildings:

• 376 Larkin Street: 6-level and 400-space parking garage with internal UC Law San Francisco offices and 11,000 sq. ft. of commercial space
• 333 Golden Gate: 6-level 55,000 sq. ft. brand new academic building completed in March 2020
• 200 McAllister Street: 6-level 186,000 sq. ft. academic and administrative building including classrooms and the campus library
• 198 McAllister: 14-level 356,000 sq. ft. mixed-use residential tower with 656 residential units completed in August 2023
• 100 McAllister: 26-level residential tower with 250 residential units, originally constructed as a hotel in 1935. Currently unoccupied pursuant to a seismic upgrade and renovation. The building is anticipated to reopen to residents no earlier than 2027.

Typical duties and responsibilities include, but are not limited to the following:

• Serve as liaison and representative for the Facilities department & Operations area, providing exceptional campus-wide customer service, support, and strategic problem solving.
• Manage third-party personnel contracts in careful coordination with vendors and on-site personnel.
• Lead the facilities-related implementation of campus-wide responses to external circumstances and events, such as COVID-19, wildfires, and natural disasters.
• Manage tenant improvement renovation and other projects including ongoing signage, furniture, and space allocation.
• Establish policies, protocols, and determine allocation of resources for Facilities department and Operations area; then establish buy-in of the same.
• Supervise outside vendors including drafting of solicitation of bids, overseeing contract award, vendor onboarding, and ongoing management and supervision.
• Oversee creation of budget for Facilities and other Operations departments including strategy for streamlining the processing of requisitions, purchase orders, and invoices.
• Regularly review, document, and report on the capital renewal needs to ensure budget is appropriately allocated to maintain and service campus equipment and facilities. 
• Prepare, plan, and oversee workspace management and campus-wide space allocation including setting policies for the same and then ensuring resources for intra-campus moves.
• Conduct, with appropriate third- party support, annual inventory and audit of all facilities, systems, and equipment; prepare a report on audit findings with prioritized recommendations and cost estimates for facilities repairs, preventative and deferred maintenance, upgrades, modernization, utility and energy conservation, and ADA requirements.
• Facilitate campus inspections by, and establish productive working relationships with, external agencies.
• Support emergency preparedness efforts, EH&S programs, campus illness and injury prevention plan implementation, and ensure compliance with regulations including OSHA.
• Ensure availability for emergency responses for Facilities department and Operations area, including after regular business hours, with identification of redundant emergency response personnel as needed.
• Provide regular updates via communications to the campus community including through maintenance of internal and external website, physical/digital signage, and emails.
• Serve as representative for the Chief Operating Officer when the Chief Operating Officer is unavailable or delegates responsibility to the Director of Facilities Operations.  
• Supervise Operations Coordinator and student employees.

• Other duties as assigned.

REQUIREMENTS
EDUCATION AND EXPERIENCE

• Bachelor's degree or equivalent experience required;
• Five to seven years of project management experience with evidence of increasing complexity in projects and personal responsibility, experience with higher education preferred;
• Deferred and preventative maintenance experience;
• Must have proven ability to work independently, pursuant to direction from multiple parties, while experiencing frequent interruptions;

DESIRED KNOWLEDGE, SKILLS & ABILITIES

• Must be energetic, articulate, and detail-oriented with excellent organizational skills;
• Must have extensive experience in budget management, procurement, and project management;
• Must have exceptional communication skills in all mediums;
• Must be able to interact tactfully and professionally in busy office setting with staff, students, faculty, alumni, and external constituencies;
• Must have sensitivity to the cultural diversity of a college campus;
• Must have ability to meet constantly changing priorities and regular deadlines;
  
• Must have sophisticated computer skills including Microsoft Office suite, and experience with Blue Beam, AutoCad, and WordPress preferred;
• Experience with sustainability, LEED, and green building/maintenance preferred.
  

BENEFITS

Health and Welfare Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

For your Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For your Work/Life Balance

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.