Director of Facilities - Project for Pride in Living

Accepting Applications until the position is filled.

Who We Are

Project for Pride in Living, Inc. (PPL) is a nonprofit organization dedicated to empowering low-income people to become self-reliant through integrated services. When joining PPL, you become a part of a diverse team whose person-centered approach to services ensures individuals and families receive the housing and ecosystem of support they need to achieve greater stability now and for the next generation. We are eager to welcome new team members dedicated to serving our residents and pursuing our mission to build the hope, assets, and self-reliance of individuals and families who have lower incomes by providing transformative, affordable housing and employment readiness services. PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve that are disproportionately affected by systemic inequities.

Job Summary

PPL is looking for a Facilities Director to lead a maintenance team in a creative and expanded direction. This position is responsible for the condition of all PPL buildings, developing and implementing the processes to maintain them (Including interaction with other departments. The Facilities Director is responsible for oversight and training of maintenance staff, supervises certain positions, and contributions at a departmental level to optimize Property Management Department’s performance.

For almost 50 years, PPL has created housing and stabilized neighborhoods by working with nonprofit partners, neighborhood groups, and agencies to build or renovate nearly 2,000 affordable housing units. Today, PPL owns or manages a portfolio of more than 1,600 affordable or supportive housing units throughout the Twin Cities metro area.

Essential Duties and Responsibilities: 

Buildings: 

• Maintains all PPL buildings & units to PPL standards and in accordance with budget constraints; 
• Oversees major capital improvements, providing or securing cost estimates and detailed specific project recommendations.
• Oversees architectural and/or engineering work in connection with building improvements; manages the bidding process and selection of contractors; 
• Inspects completed work - with goals of delivering work on time and within budget and assuring minimal disruption to tenants. 
• Designs and implements preventative maintenance plans; 
• Oversees the progress of building-specific projects, maintains and updates a Facilities Management Projects tracking report.
• Directs periodic physical assessment of all properties with appropriate repair follow-up and electronic data storage and reporting. 
• Manages the transition of new properties from the Development phase to the Property Management phase by transferring all relevant plans, specs, warranties, care instructions, or other written or verbal information necessary for the smooth operation and proper care of the rental property. 
• Advises PPL Development of issues and updates regarding PPL Standards. 
• Evaluates prospective properties and leads PMD’s involvement in the design and construction of new properties.
• Assists Regional Managers with issues pertaining to property conditions, including curb appeal and habitability and agency inspections.

Processes: 

• Oversees insurance recovery projects, communicates all planned work to repair damaged property to PMD Senior Director, Regional Managers, Property Managers, and Asset Manager, and secures bids.
• Interacts with adjustors, oversees the repairs, and coordinates payments to vendors.  
• Coordinates with PMD Senior Director and PPL Asset Manager to secure funds for proposed projects and to prepare annual Capital Improvement Plans for existing properties; 
• Oversees the electronic work order & billing system for maintenance services and the implementation of other Yardi facilities management tools as they become available to PPL.
• Manages PMD’s vendor contracts and implements policies and procedures for efficient and cost-effective delivery of maintenance services.

Staff: 

• Shared responsibility for maintenance staff recruitment, hiring, and training; 
• Designs and implements periodic maintenance staff training opportunities with the assistance of the Facilities Field Supervisor, Maintenance Supervisor, and other PPL staff; 
• Designs individual maintenance staff training and certification plans.

Department:  

• PMD Facilities Team leader and member of the PMD Leadership Team and the PPL Design Standards Team and also serves as PMD’s Green Energy Lead in partnership with PPL Development staff. 
• Establishes and oversees emergency maintenance on-call schedule; 
• Assists the Senior PMD Director with the preparation of the annual Maintenance Dept. budget;
• Manages activities within budget; reports monthly to PMD Director on variances from the budget; plans for, budgets, purchases and maintains Dept. equipment, tools, and supplies.

Supervisory Responsibilities

• Responsible for supervision of three Regional Maintenance Supervisors, the Facilities Maintenance and Special Projects Coordinator, Facilities Operation Coordinator, and/or work/study students.

Minimum Qualifications & Experience 

• BA/BS degree in construction, property management, housing, or related field (additional experience or training may substitute for education) or
• 5 - 7 years experience in residential property maintenance or other closely related field and,
• Demonstrated success in a supervisory capacity
• Organizational, supervisory & leadership skills
• Experience in general maintenance, including HVAC systems, electrical, plumbing and appliance repair.
• Boiler’s license.
• Valid Minnesota drivers license with good driving record and own vehicle with proof of auto insurance
• Knowledge of multi-family building structures and systems
• Familiarity with Uniform Building Code and local building inspections procedures
• Excellent communication skills, written, oral and electronic
• Ability to read and interpret documents such as property records, income/expense reports, budgets, and insurance and property tax information; able to write reports and correspondence; able to speak effectively before staff members
• Capable of working sensitively with persons of all races and abilities

Benefits:

We know that employee health and well-being matters, so take care of yourself with PPL-sponsored health & dental insurance, employer-paid short & long-term disability insurance, life insurance, and paid parental leave.  Voluntary life insurance; Health Savings Account (H.S.A.) or Flexible Spending Account (F.S.A.); P.T.O. & Paid Holidays. 403(b) retirement plans with employer match; well-being programs, summer half-day Fridays; and an impactful presence in an organization that makes a difference in many lives.

Salary:$90,000 - $100,000/yr. DOQ 

How to Apply:

The hiring process includes phone screens and virtual/ in-person interviews, references, and background checks for final candidates.

PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve that are disproportionately affected by systemic inequities. Persons of color, women, members of the LGBTQ community, veterans, and individuals with disabilities are strongly encouraged to apply. Send questions about the position to human.resources@ppl-inc.org.

PPL is an EEO/AA employer. PPL participates in the federal E-verify program to confirm all newly hired employees' identities and employment authorization.

In compliance with the Americans with Disabilities Act, the organization will provide reasonable accommodations to qualified individuals with disabilities and encourage prospective and current employees to discuss potential accommodations with the employer.