Director of Facilities at Confidential company

Director of Facilities – Dallas, TX

We need a strong, ethical, organized team player to join a high-performing team. Someone committed to working together to accomplish our mission and always uphold our values of People First and Integrity Always.

Here are some of the MUST HAVES that the C-Suite is looking for; please take a look, and if this is a great fit, let's connect ASAP.  If you like it or know of someone, shoot me your resume ASAP, in a word doc, and let's chat more.

MUST HAVES:

• At least 5 years of experience managing 150K square feet of facilities
• Proficiency in Procurement Management and Asset Management Software.
• MUST HAVE already led and managed the multi-city team to ensure proper task management, projects, scheduling, inventory, and safety.
• MUST HAVE operation experience of multiple facilities and offices in multiple cities, including 100 – 250K (eventual) square feet of occupancy.
• Develop short- and long-range plans and program objectives, an annual budget, and a capital improvement budget for future repairs and improvements to the facility.
• Proficiency in Procurement Management and Asset Management Software.
• Excellent organizational skills with outstanding attention to detail.
• Exceptional time management, multi-tasking, and critical thinking skills.
• Proven leadership skills in both team and individual environments.
• Ability to maintain a high degree of discretion.

Other Essential Duties/Responsibilities:

• Oversight in all aspects of facility expansion projects in multiple US cities
• Oversight of current leased space, building relationships, equipment upkeep, fixed-asset management, procurement, and all other aspects in ensuring our facilities are operational, safe, professional, and embody the tenants of our firm
• Directs and oversees all office-related activities, including building relationships, vendor accountability, furniture and fixture accountability, capital budgets, relocations, maintenance, and internal remodeling.
• Systematically and efficiently coordinate office furniture purchases according to policy and budget. Forecasts needs based on company growth.
• Maintain and improve Asset and Inventory Management processes; oversee company use of WASP for accountability and inventory.
• Optimize security management strategies- badging and office key management systems, security ingress/egress, and security cameras.
• Manages the firm’s Emergency Preparedness Program and responds to all firm emergencies to ensure the safety and preparedness of employees and visitors.
• Oversee a Safety Management program, including Maintenance of First Aid Cabinets and AED machines.
• Manages Building and tenant relationships. Reviews and analyzes leases for compliance and works with accounting to ensure annual agreements are met.
• Develop and maintain a Quality Assurance Program – For facility appearance, cleanliness, and maintenance. 
• Develop and ensure adequate Vendor management: Archiving and Shredding Services, Copier, and printer contract management services, etc. 
• Manages vendor relationships and collaborates with firm leadership on proposal requests, contract negotiations, and existing relationship fulfillment. 
• Review facility policies and procedures for compliance, enforcement, and up to date.   Ensure compliance with legal and labor law postings for facilities according to state and local authorities. 
• Conducts Performance Evaluations for managers and staff. 
• Actively seeks cost-saving opportunities for the firm.
• Develop, oversee, and evaluate systems for all aspects of operation, repair, and maintenance of the existing facilities.
• Oversee the supply procurement and management programs and ensure optimum policies and procedures focusing on stewardship.
• Oversee Facility and Office Services teams, which subsequently manage most aspects of city offices, including janitorial services, support contracts, and all aspects of facilities upkeep.
• Ensure compliance with all health, safety, environmental, and risk management policies and procedures.
• Respond immediately to emergencies and perform tasks necessary for the well-being and protection of property and occupants.
• Function in an interactive and cross-functional relationship with all other departments, including the executive team and company ownership.

PLUS:

•  Proficiency in Microsoft Office Suite.
• Excellent organizational skills with outstanding attention to detail.
• Exceptional time management, multi-tasking, and critical thinking skills.
• Proven leadership skills in both team and individual environments.
• Ability to maintain a high degree of discretion.
• Excellent verbal and written communication skills.