Director of Corporate Archive Collections, Archival Services - Heritage Werks, Inc.

The Director of Corporate Archive Collections must have leadership experience, be comfortable providing archival recommendations to clients in a consultative environment and be experienced in investigating new ideas and implementing changes that improve corporate collection access, awareness and development.

The primary focus for this leadership role revolves around the processes, policies, procedures, structure, concepts, and successful execution/creation of corporate related client collections. This individual is the gatekeeper of best practices for our corporate practice as relates to and advises the rest of the archival team as the subject matter expert.

This role’s purview is inclusive of all corporate related archival needs from contract signature date through termination of the client relationship. Additionally, this position is responsible for advising on aspects for corporate collections including but not limited to best practices, collection development, documenting SOPs and ensuring adherence and high-quality outcomes for collection related work. Central to this role and its annual evaluations is the ability to positively influence the archival services department through a strong leadership presence that epitomizes Heritage Werks’ core values: integrity, empathy, teamwork and innovation.

Additional responsibilities include supervising and supporting a large, professional archival team, assisting with development/training and adherence/enforcement of schedules and policies, recommending/upholding archival best practices during collection/content assessments/processing, making organization recommendations, and individually processing and arranging large volumes of content for assigned collections. It is important to note that a portion of this role includes traditional archival needs/tasks including collection processing, descriptive cataloging, preservation, writing finding aids, creating inventories and curating assets for digitization. Curiosity, a willingness to pitch in and assist where needed, a keen attention to detail and the ability to work efficiently and attentively to meet project deadlines within a team environment is necessary.

Note that the role as described above is not comprehensive. As a senior member of the Archival Services leadership team, this position may be subject to duties necessitated by department and company needs. Adaptability and responsiveness to deliverables beyond one’s personal scope of work are essential for this individual to be successful.

Attributes for Success

· Positivity;

· Project management skills;

· Expert level understanding of the field of corporate archiving supported by ongoing external research;

· Personnel supervisory and development skills;

· Demonstrated leadership, analytical and organization skills

· Creative and innovative problem-solving skills

· Strong commitment to execution excellence and follow through;

· Strong verbal, presentation and written communication skills;

· Self-motivated, performance-driven with ability to meet project deadlines;

· Curiosity and attention to detail;

· Commitment to working independently, efficiently, cross-functionally and in teams;

· Proficient in using technology including DAMs, databases and Microsoft Office suite;

· Ability to think strategically; and

· A willingness to jump in and support projects as needed.

Responsibilities:

· Research, formulate, implement, and maintain policies that oversee project strategies for corporate collections.

· Supervise a functional team of support personnel to achieve project initiatives.

· Develop strategies and policies executing corporate archival initiatives.

· Workflow management of team members

· Responsible for fostering relationships that support collaborative initiatives designed to promote and increase archives visibility.

· Advise clients on archival best practices.

· Actively seek consulting opportunities and manages consulting projects.

· Act as a company spokesperson advancing corporate goals in archival videos, delivering information sessions at academic institutions and trade conventions.

· Uphold departmental initiatives as outlined by the Managing Director of Archival Services

· Investigate and plan for future technology needs.

· Work with Client Services to communicate and enrich archival initiatives.

· Mentor archival staff assisting with both personal and professional development.

· Conduct collection and project assessments and estimates for business development and project planning needs.

· Primary stakeholder and accountability partner for all corporate client SOWs, budgets, and timelines.

· Complete corporate research requests and inquiries from company staff, clients, and the public.

· Assign, supervise, and quality control the work of permanent and part-time employees.

· Maintain a solutions-oriented approach as problems arise.

· Support and coordinate with servicing to meet corporate servicing initiatives.

· Work with CS and PM to ensure that all corporate collection work is complete according to SOW requirements and to the standards set by the Managing Director of Archival Services.

· Client project and relationship management

· Collection processing

· Create archival documentation (i.e. Records Arrangements, Inventories, Disaster Preparedness Plans, etc.).

· Enforce quality control mechanisms across corporate collection processes.

Requirements

· 7+ years corporate archival processing experience working with large volumes and diverse formats.

· Understanding of corporate taxonomies, collection development and records retention practices.

· 7+ years of project management, reporting and scheduling experience.

· 7+ years of team leadership, personnel management, and development skills.

· Ability to lift and shift up to 40 lbs., and to maneuver within stacks and workspaces.

· Available to travel, when needed.

· MLIS or MHP (Master of Heritage Preservation) with an Archives Specialization

· Accreditation by the Academy of Certified Archivists

Areas of Focus Include (but not limited to)

· Assisting with Research and Reference Requests

· Assisting with Servicing Projects

· Assisting with Special Projects

· Review and assistance regarding all governance documentation and policies for corporate clients

· Recommendations for accessions

· Recommendations for de-accessions

· Recommendations for disposition

· Recommendations for collection development

· Recommendations for asset shipping (one of requests and in small quantities)

· Client relationships

· Renewal support and project planning/estimates/budgeting