DIRECTOR OF CONTRACT BUDGETS - HRA/DEPT OF SOCIAL SERVICES

HRA/DEPT OF SOCIAL SERVICES

Posted On: 01/25/2024

Full-Time

Location: MANHATTAN

Exam May Be Required

Department: HOUS & SVCS-NM

Salary Range: $94,715.00 – $94,715.00

Job Description

YOU MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE, PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE. The Office of Supportive/Affordable Housing and Services (OSAHS) helps former homeless clients succeed in permanent housing, by providing access to permanent housing with support services. OSAHS works closely with other divisions of HRA and with other governmental and non-governmental service providers to create new programs and to integrate and refine existing services so that clients experiencing homelessness can move into safe, affordable housing that best supports their stability and integration in the community. Program areas under OSAHS’ purview include the design and implementation of the Mayor’s 15,000-unit supportive housing commitment, affordable housing for former homeless households, providing support services for former homeless seniors and developing innovative housing models to house in need individuals and families.

OSAHS supports and coordinates the development of affordable and supportive housing, provides referrals to and services in supportive, senior affordable housing and other related affordable and supportive housing initiatives. Under the supervision of the Assistant Deputy Commissioner, the Director of Contract Budgets will support the portfolio of existing and expanding affordable, senior, supportive and SRO housing programs that are all managed by OSAHS.

The Office of Affordable/Supportive Housing and Services is recruiting for an Administrative Staff Analyst NM II to function as Director of Contract Budgets who will:

• Manage contract and procurement activities for affordable/supportive programs, which may include amendments, renewals and/or negotiated acquisitions. In close coordination with ACCO and program area Executive Directors manage procurement solicitation activities associated with open-ended RFP’s and on-board new contracts. Manage post award contract activities, including registration activities, contractor insurance and verification, contract start-up, maintaining contract files and record retention, monitoring, and close-out, receipt of contract obligations, modifications, amendments, contract extensions or renewals. Manage program review and approval of budgets and budgets modifications, contract invoicing and auditing related activities via the various procurement, contract, and financial systems.
• Serve as a liaison to the Agency’s program support divisions, including the Agency’s Chief Contracting Office (ACCO), Office of Budget Administration (OBA), Office of Financial Services, and Office of Legal Affairs (OLA) ensuring programmatic and funding requirements related to complex contracting and fiscal actions comply with NYC Procurement Policy Board Rules and Agency procedures to facilitate the timely delivery of contracted goods and services.
• Supervision for Budget Analysts to ensure accuracy and efficiency in contracting activities performed by staff to include, but not limited to programmatic and fiscal reports, annual budgets and budget modifications, contract accruals and expenditures, and coordinate the annual review/closed-out for all program areas within OSAHS.
• Participate in efforts to enhance systems of tracking, communication, and reporting. Work in conjunction with IT and other partners to formulate database and reporting systems and formats to support review and analysis of constituent population service needs and programming activities.
• Coordinate technical assistance and quality assurance activities for affordable/supportive program contract activities. Oversee and assist in the development of tools and protocols to provide support, ongoing review and assessment of case related activities and general oversight of provider agency programming and contractual requirements.
• Develop recommendations for policies and procedures specific to affordable/supportive housing contracts in conjunction with other Agency divisions to ensure appropriate contracting/budgeting/financial structures are in place to support contractual requirements and supports the overarching agency and system goals.
• Provide direct supervision and oversee staff related oversight. Establish work goals and objectives. Ensure professional development and performance review.

Work Location: 4 World Trade Ctr/150 Greenwich Street 39th Floor New York, NY 10007

Hours/Schedule: 9:00am-17:00pm (Flexible)

Minimum Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

• Advanced proficiency and knowledge of various systems such as HHS Accelerator, Financial Management System (FMS), PassPort, CARES, Microsoft Excel, Word, Outlook, and PowerPoint.
• Advanced proficiency, knowledge and experience developing ad hoc reporting system using Oracle, MS SQL, Database to generate weekly, quarterly, and monthly reports to ensure compliance with contractual obligation.
• Experience working with stakeholders to obtain user requirements as well as define business process to create Functional and Technical specifications documents.
• Management experience including delegation, oversight of deadlines and operational systems, including staff supervision.
• Ability to assess impact of policies and procedures and plan proactively to ensure systems can efficiently support initiatives.
• Strong communication skills and staff training.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job ID: 622661

Title code: 1002D

Civil service title: ADMINISTRATIVE STAFF ANALYST

Title classification: Competitive-1

Business title: DIRECTOR OF CONTRACT BUDGETS

Experience Level: Experienced (Non-Manager)

Job level: 00

Number of positions: 1

Work location: 4 World Trade Center

Category: Finance, Accounting, & Procurement