DIRECTOR OF BUSINESS OPERATIONS - University of Washington

Req #: 232577 Department: INTERCOLLEGIATE ATHLETICS Posting Date: 04/01/2024 Closing Info: Open Until Filled Salary: $6,667 - $7,167 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119\_a11y.pdf) Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an **IMPACT** by committing to creating a purpose driven culture that impacts students and our greater community. We engage in **GROWTH** through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn. We are a **COMMUNITY** who strive to create experiences for our stakeholders every single day. At our core is the belief that **INCLUSION** means creating spaces and places that reflect equity, advocacy and belonging for all. With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities. For more detailed information, please visit our Washington Athletics Candidate Dashboard. ( https://gohuskies.com/sports/2023/8/26/ica-candidate-dashboard.aspx) This position reports to the Assistant Athletic Director for Business Operations. **Business Operations -** Supervise two full-time positions and lead the Business Operations unit. Recruit, hire, and retain skilled staff in these positions, providing all direct reports with support and feedback throughout the year. Conduct the annual performance review for each position, acknowledging accomplishments and providing feedback for improvements and future growth. Review and approve time entries and leave requests. Assist with the corrective action process, when necessary. Manage, analyze, recommend and provide workable solutions to complex accounts payable related matters for all Athletic Department teams and administrative units. Compile and determine relevant financial data for quarterly financial operation meetings for all Athletic Department teams and administrative units. Determine the agenda, in coordination with the Assistant AD for Business Operations, and lead all financial operation meetings for all Athletic Department teams and administrative units. The Director of Business Operations will independently determine and approve appropriate payment card, travel card, and other miscellaneous payment related decisions for the Athletic Department. Educate Athletic Department teams and administrative units on university and state purchasing protocols and regulations. Provide guidance and solutions for inquiries that arise throughout the Athletic Department. Analyze and evaluate the accounts payable process on an on-going basis and make data-driven recommendations for improvements and updates to the accounts payable processes. **Travel -** Direct the operations of the travel unit that provides support for all department travel: team competition, recruiting, and other department business. Direct and supervise the work of the Travel Manager and provide support to the Travel Coordinator. Provide insight on current policy and make recommendations based on analysis and available data regarding operational efficiencies. Determine the needs and conduct analytical work to provide efficient and fiscally responsible solutions to complex team travel related issues for all Athletic Department teams. Identify methods for tracking usage and functional operations of ICA travel services and determine methods of improving team travel procedures and services. Develop and present operational and financial recommendations related to team travel based on analysis to Senior Associate Athletic Director/CFO. Collaborate with management, Athletic Department Travel staff, and Shorts Travel, to assist in maintaining budgetary compliance. **Accounts Receivable -** Direct and manage the process and processing required for all Athletic Department accounts receivable transactions. Analyze inter-department needs and design strategies to ensure appropriate and timely processing on all accounts. Determine process and direct staff to: prepare invoices for payments in accordance with university policies and procedures; track and process accounts receivable payments that are owed to the Athletic Department; verify that payments are in alignment with university agreements; coordinate with customers, when necessary, to ensure accurate and timely receipt of funds and to avoid delinquent accounts. Continually monitor and reconcile accounts receivable records to ensure compliance with all internal and external policies and directives. Evaluate and provide financial analysis on external event rentals within Athletic Department facilities and utilize data to direct recommended policy and financial updates to enhance the profitability for the Athletic Department's external event rentals. Create pro formas and financial reconciliations for external events as needed. Provide management with reports or updates, as requested. **Team Support -** Provide direct oversight, recommend and implement efficient methods for monitoring and processing daily accounts payable transactions, including Procurement and Travel Cards, and other miscellaneous payments, for assigned Athletic Department teams and administrative units. Conduct analytical work and reporting of financial performance of assigned Athletic Department teams and administrative units. Reconcile monthly transactions and compile relevant data for annual reports. This position will be assigned to high-profile Athletic Department units and will assist with miscellaneous payments related to the football program. **Other -** Determine and direct process for tracking Athletic Department inventory, including equipment acquisition, disposal, and the annual OASIS inventory. Assist in the Athletic Department's continued transition to the Workday financial system. Participate in Workday testing and attend campus meetings, as applicable. Provide input and feedback to the Financial Transformation team. Provide support to Athletic Department and business office staff regarding use of the Workday system, and direct employees to appropriate resources. Participate in planning and conducting Athletic Department training on financial policies and procedures. Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington, and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics. **Minimum Requirements -** A bachelor's degree in accounting, business administration or related field; four years of experience in administration of departmental financial processes and systems, or equivalent combination of education/experience. Relevant on-line application experience required. **Desired Qualifications -** Knowledge of UW policies, regulations, and institutional/state accounting and/or budget procedures highly desirable. Experience working in a university, athletic department, or professional sports organization. Experience with Workday financials. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. **Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.** University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.