Director of Budget and Grants - Gaudenzia

We need hope-bringers and changemakers-because the work we do matters.  If you’re passionate about making an impact with your time and being someone’s light in the darkness, we want you on our team.

Come Join Us to Do Mission-Based, Meaningful Work

Who We Are

Gaudenzia is one of the largest nonprofit providers of treatment to people with substance use and co-occurring disorders in the nation. We operate in Pennsylvania, Delaware, Maryland, and Washington, D.C. Our caring, compassionate team is on a mission to save thousands of lives each year and bring hope to people devastated by substance use disorders. Together, we help individuals, families, and communities heal and thrive in the face of one of the most devastating public health crises of our time.  As our organization grows and evolves to meet the needs of our clients and communities, we’re seeking passionate, empathic individuals to help us make an impact. With your help, we can turn the tide on substance use disorder.

Who we’re looking for:

Director of Budgets and Grants is the primary responsibility of this position is the management of all grant agreements, contractual requirements, general ledger reconciliation, invoices and submission on a monthly, quarterly and annual budget as determined by each funding source. This position will also be crossed trained on the various aspects of the Budgets and Grants Management department responsibilities included but not limited to agency annual budget process, rate increase requests, audit procedures, government reporting, subsidiary financial procedures, and special projects.

Responsibilities include, but are not limited to, reconciliation of grant information in the general ledger, preparation and submission of grant invoicing, annual audit requirements as related to grants, management reporting and audit coordination, and miscellaneous financial and administrative functions.

*Hybrid Position 

* Infrequent travel maybe required (minimal)

Your responsibilities in this role may include:

• Prepare accurate and timely annual grant submission and periodic invoicing per the instructions of the funding source(s).
• Maintain a working knowledge of all contracts as pertains to the department.
• Training and education in all up to date governmental requirements and regulations as pertaining to the Budgets and Grants Department and drug/alcohol treatment field.
• Supervising a team for the preparation of invoices for program funded programs and certain fee for services invoices. Maintain relationships with representatives of the funding sources related to the program funding.
• Maintain positive and regular communication and relationships with outside funding sources.
• Prepare the annual preparation of the Schedule of Federal Awards, federal indirect cost rate, cost allocation method and supporting the annual audit for the agency.
• Supporting the finance department recording monthly revenue and expenses for the funded programs.
• Actively cross train on all aspects of the Director of Budgets and Grants job duties including but not limited to: the grant obligations outlined above, annual agency budget preparation process, financial processes of two large subsidiaries and special projects.
• Special projects as assigned by the Controller, CFO and/or Executive Management.

Benefits & Perks:

Gaudenzia is a diverse, inclusive workplace where purpose-driven people thrive. We think our team members are real heroes, and we believe those who devote their lives to making the world a better place deserve competitive salaries, generous health benefits, and unbeatable work-life balance in return.

Benefits & Perks at Gaudenzia include:

• Medical Insurance
• Dental Insurance (At No Cost)
• Short-Term Disability Insurance (At No Cost) Life Insurance (At No Cost) and Accidental Death & Dismemberment Insurance (At No Cost)
• Vision Insurance
• Various Supplemental Benefits (Aflac, Legal, Identity Theft & FSA)

You generate two banks of time off: Personal and Vacation

• Paid Time Off (PTO) Accruals at 80 hours minimally during your 1 year of employment
• Vacation Accruals at 80 hours minimally during your 1 year of employment
• 10 Paid Holidays Per Calendar Year Paid Bereavement Leave
• Education Assistance Benefit (Tuition Reimbursement)
• Full reimbursement for the cost of professional license/certification renewals 403(b) Retirement Plan with an Employer Match Up to 5%
• Employee Assistance Program

Gaudenzia is an equal opportunity employer. We do not practice or permit discrimination based on race, gender, gender identity, gender expression, sexual orientation, age, national origin, religion, creed, disability, or veteran’s status.

Qualifications for this role:

Education/Training: Bachelor’s degree in Accounting, Finance, Business Administration, or other related field, plus specialized training as required (e.g., nonprofit, grant administration, behavioral health etc.). CPA, MBA a plus.

Experience: Five (5) years in progressively responsible and varied program arrangement or staff work in a multi-modality public or private organization, including experience in administration, grant management, fiscal departments, office procedures, policy development, and proposal writing

Skills, knowledge, and abilities:

• Thorough knowledge of treatment, prevention, and rehabilitative techniques as they relate to drug and/or alcohol and mental health programs.
• Ability to learn and adapt in a fast-paced environment.
• Ability to learn and utilize various electronic programs including, but not limited to, the electronic health system and accounting systems.
• Thorough knowledge of computer software and management information systems. MIP and/or Microsoft Dynamics Great Plains, SharePoint, and Microsoft Office 365 a plus.
• Knowledge with governmental drawdown portals such as Payment Management Systems (PMS), HUD, and eRA Commons.
• Thorough knowledge of laws, regulations related to non-profits, drug & alcohol, and mental health.
• Thorough knowledge of basic accounting and financial management including general ledger Ability to conduct and interpret research.
• Ability to establish and maintain effective working relationships with elected officials, representatives from other agencies, and the general public.
• Knowledge of grant writing, proposals, reporting, and filings with SAMSHA.

What Matters to Us? Our Mission & Our Operating Principles

Our Mission

Gaudenzia aspires to connect individuals and families to addiction and mental health treatment so they can attain long-term recovery and achieve a fulfilling life embraced by a broad community.

Our Operating Principles:

We, as members of the Gaudenzia Team, are committed to these principles. They guide the way we perform Gaudenzia business, every day.

• We hold client care as our top priority.
• We assume good intentions.
• We are present, we connect, and we communicate with transparency, dignity, and respect.
• We make data-driven decisions with courage, challenge the status quo, and find innovative ways to grow Gaudenzia and each other.
• We support each other publicly and privately in all circumstances.
• We provide and accept constructive, honest, respectful, and timely feedback with an open mind and without personalization.
• We operate with integrity, focus on outcomes, and have a bias for action.
• We follow through on agreements and honor commitments prioritized with a sense of urgency — someone’s life may depend on it.

Gaudenzia is proud to be an employer of choice — and a treatment provider of choice — in the substance use and co-occurring disorders treatment field. We work hard to foster an inclusive, supportive environment where our employees and clients always feel safe and welcome. Come work with us!