Director, Graduate Medical Education - The George Washington University

I. JOB OVERVIEW

Job Description Summary:

The School of Medicine and Health Sciences is seeking an individual to direct the Office of Graduate Medical Education. The Director, Graduate Medical Education develops, oversees, and directs the implementation of policies and procedures of the Office of Graduate Medical Education. This will include program and institutional accreditation; affiliations with outside institutions; resident/fellow appointment, promotion, compensation, leave of absence, medical licensure, and visa regulations for 450 residents in >40 accredited programs in accordance with the strategic goals of the Office of Graduate Medical Education (GME), the School of Medicine and Health Sciences (SMHS) and the requirements of the Accreditation Council for Graduate Medical Education (ACGME).

Duties include:

• Develops policies and procedures to advance the goals and objectives of the GME Office and the SMHS and its accredited residency and fellowship programs to ensure compliance with applicable University and external governing entities.
• Develops and directs administrative processes necessary to assist residents, program directors, and residency coordinators in understanding and following requirements of the University and accrediting bodies.
  • Directs and oversees the updating and maintenance of the Resident Manual and the GME Website.
  • Serves as the resident advisor on the University Benefits Advisory Committee (BAC).
• Directs and implements policies and procedures to maintain institutional and program accreditation.
  • Maintains a detailed, up-to-date knowledge of accreditation standards and requirements.
  • Directs the program review process for programs; serves as a member on all Program Review Subcommittees.
  • Serves on the Graduate Medical Education Committee (GMEC) and works with the Legal Counsel for guidance in developing GMEC policies and procedures.
  • Serves as ACGME Institutional Review Coordinator; assists the DIO with CLER site visit organization and preparation; monitors the ACGME Web Accreditation System for program compliance; assists the DIO with completion of the annual institutional update.
  • Reviews and edits program information on the ACGME Web Accreditation System for submission of annual program updates; monitors program compliance for completion of Resident and Faculty Surveys and Milestones submissions.
  • Assists individual programs in applying for initial accreditation and existing programs in the site visit preparation to achieve maximum accreditation cycles. Reviews and edits, as appropriate, program policies for site visits.
• Directs the administrative processes for hire, promotion, graduation/termination of residents in compliance with University and ACGME policies and procedures.
  a. Serves as the Institutional Coordinator and directs all activities associated with compliance for University participation in the National Residency Match Program (NRMP).
  • Reviews and approves all contractual appointment letters for new and returning residents and fellows; advises University Legal Counsel of new ACGME requirements and drafts updates to contracts, as appropriate, for review and implementation.
  • Serves as the Training Program Liaison (TPL) with the Educational Commission for Foreign Medical Graduates (ECFMG) in the hiring and promotion of residents and fellows on J-1 visas. Monitors and approves the electronic submissions of supporting documents for J-1 visa residents.
  • Oversees and directs the ACGME/ECFMG Non-Standard Training program application process for approval of unaccredited fellowship programs; provides direction and support for program directors; reviews and edits required program curriculum for submission to ACGME to achieve recognition for unaccredited fellowship programs.
  • Creates templates and provides guidance to program directors and residency coordinators for submission of final evaluations for graduating/terminating residents.
  • Coordinates and participates in Due Process procedures for residents who appeal disciplinary actions as a result of academic issues or misconduct.
  • Coordinates and participates in Grievance procedures for complaints filed by the Union alleging that GW has breached a specific provision of the Collective Bargaining Agreement.
• Directs the process for requests for Resident leave of absence and disability leave in compliance with University and ACGME policies and procedures. Records and approves on the residency management system.
• Directs the process for residents and fellows to obtain appropriate medical licenses for DC, VA, and MD. Coordinates with individuals at these entities regarding applications and regulations. Monitors approvals.
• Facilitates the process for obtaining approval from the DC Board of Medicine for non-accredited fellowship programs; assists the program director with required documents for approval and attends relevant board meetings as the GME liaison to respond to questions.
• Directs and oversees the institutional affiliation agreements between GWU and outside institutions; initiates agreements for review by Legal Counsel and Risk Management, and monitors renewal dates for all agreements. Monitors reimbursement component of each agreement as appropriate.
• Directs, oversees, and initiates Program Letters of Agreement (PLAs) between programs and affiliate institutions to ensure compliance with ACGME requirements.
• Oversees the process for resident applications for off-site rotations, including approval for and certification of malpractice coverage; works with legal counsel and risk management to resolve issues with host institution’s affiliation agreements as appropriate; facilitates execution of agreements.
• Oversees the process for credentialing of visiting residents; reviews all documentation for compliance with University, MFA, Hospital, DC Board of Medicine, and Medicare requirements; updates agreements with local institutions as needed; facilitates execution of PLAs with outside institutions.
• Oversees the development and maintenance of resident and alumni resident programs and databases that track resident demographic information, program training level, rotations, evaluations, and other data in support of educational and financial needs. Ensures that all record-keeping conforms to the standards of the University and of ACGME, ECFMG, Medicare, and other regulatory agencies.
• Directs and oversees staff in the management and maintenance of the Graduate Medical Education information management systems and online resources.
• Hires, directs, and supervises GME office staff members.
• Directs and oversees staff in the preparation of the annual IRIS report for Medicare reimbursement.
• Manages and recommends to the Associate Dean for GME the annual operating budget for the GME Office and the residency programs; interacts with residency directors to document requirements and ensure adherence to approved limitations.
• Oversees the planning of educational events sponsored by the GME Office including New Resident Orientation, Chief Resident Orientation, the GME Retreat for program directors and coordinators, the Fellows Retreat, Resident Appreciation Day, and the monthly Resident Core Curriculum sessions.
• Provides leadership, training, and mentorship to the Residency Coordinators.
• Serves as the GME School Certifying Official (SCO) for the Department of Veterans Affairs to certify the enrollment of residents who are eligible for benefits under the GI bill.
• Independently plans and carries out duties, determining the scope and objectives of assignments and resources required. Advises Associate Dean of work progress through informal and formal conferences and discussions and brings major issues to his/her attention with recommendations for solutions.
• Represents the Associate Dean at meetings within the SMHS and outside organizations as required.
• Maintains up-to-date knowledge through continuing education obtained through conferences, workshops, online sources, and classroom attendance.
  Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 10 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study plus 8 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• A Master’s Degree in business administration, education administration, health services administration or related field, or an equivalent combination of training and experience is preferred.
• 8+ years of professional executive-level experience related to graduate medical education programs preferred, to include managing budgets, interacting with accreditation bodies, and monitoring and ensuring compliance with regulatory bodies.
• Ability to multi-task on numerous and competing high-level projects.
• The discretion necessary to effectively handle confidential matters is preferred.
• Extensive knowledge of ACGME requirements, policies, and procedures is preferred.

Hiring Range

$104,536.21 - $151,518.79

GW Staff Approach to Pay

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit

II. JOB DETAILS

Campus Location:

Foggy Bottom, Washington, D.C.

College/School/Department:

School of Medicine and Health Sciences (SMHS)

Family

Academic Affairs

Sub-Family

Program Administration

Stream

Management

Level

Level 4

Full-Time/Part-Time:

Full-Time

Hours Per Week:

40

Work Schedule:

8:30 am - 5:00 pm, Monday - Friday

Will this job require the employee to work on site?

Yes

Employee Onsite Status

Hybrid

Telework:

Yes

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

No

Posting Number:

S013499

Job Open Date:

01/02/2025

Job Close Date:

If temporary, grant funded or limited term appointment, position funded until:

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.