Digital Operations Specialist - Virtual Company
Irvine, CA 92618
About the Job
LOCATION: Irvine, CA
REPORTS TO: Digital Operations Manager
POSITION SUMMARY:
This position requires assisting the Digital Ops Manager and Marketing Director with trafficking projects and providing advertising account coordinator services. The position requires an ability to be multi-task oriented, self-sufficient, dependable, cope under pressure, maintain good judgement, eager to learn and a professional, supportive attitude.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Process all project requests for homebuilding divisions, which includes:
- Extensive data entry to provide necessary input to creative teams
- Draft disclaimers, as necessary
- Assign project tasks to appropriate department
- Provide back-end project management support with a friendly and caring demeanor.
- Traffic all projects in a timely manner to meet deadlines.
- Proof all advertising materials for correct content, and ensure proper disclaimers and licensing information.
- Ensure deliverables comply with brand standards, are on schedule and of superior quality.
- Adhere to all internal procedures for trafficking projects.
- Co-host weekly division meetings with Strategist, assist with preparing reports and follow-up from meetings.
- Attend virtual production/staff meetings.
- Assist with research opportunities.
- Share best practices with divisions.
- Upload files to Digital Asset Management system.
- Work with merchandising department on division office and Welcome Home Center creative materials, as needed.
- Executes persistent follow up with the divisions and communicates deadlines for specific tasks.
- Understands digital content requirements and basic website administration.
- Understands marketing channel best practices.
- Identify opportunities to streamline marketing processes.
- Occasionally travels for team and division meetings.
- Perform all other duties as assigned.
- Two (2) – five (5) years experience in marketing or advertising environment
- High school diploma or GED required; bachelor of arts degree preferred
- Proficient in Word, Excel and PowerPoint on a MacIntosh platform
- Related work experience preferred in the marketing/advertising or homebuilding industries
- Adept at data entry
- Expert multi-tasker with a high-level of organizational and prioritizing skills
- Skilled at maintaining a high attention to detail
- Strong proofreading skills
- Must possess a strong work ethic, initiative and be highly motivated
- Practiced problem-solver
- Able to cope under pressure to meet deadlines while maintaining a professional attitude and high-level of customer service
- Competent in communication and interpersonal skills
- Act as a team player
- Receptive of constructive feedback and continued self-improvement
- Maintain regular attendance and punctuality relative to daily work
- Understand and follow written and verbal instructions/procedures
- Maintain strong working relationships with co-workers and supervisors
- Valid driver’s license
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.