Development Project Coordinator - Full-Time - Transitional Services For New York Inc

Position Summary

Functions as part of a team overseeing TSINY’s facilities development, capital projects activities, property and facilities management and operations and tenant relations.

Essential Functions

To assist the Project Director in Housing Development and Property Management:

• Coordinate activities for new properties under contract, purchased by TSINY, such as identifying all utility equipment including but not limited to electrical and gas meters, boiler, backflow preventer, sprinkler equipment, etc.
• Coordinate activities for new properties after purchase, including but not limited to, transfer of keys from prior owner to TSINY, locksmiths, providing access to utilities, government department, hazardous materials testing, soil testing and borings, securing property, etc.
• Opening new utility accounts or transferring existing utilities into TSINY’s name along with other vendor and supplier accounts as needed.
• Meet with vendors, utility workers and others at properties as required.
• Work with Project Director and Divisional Director to complete all required tasks to permit a contractor to obtain a demolition permit.
• Coordinate completion of punch list items and any other unfinished work by general contractor before occupancy, during initial occupancy or when the rehabilitation construction of an occupied building is almost complete.
• Coordinate vendors, if needed, post-Temporary Certificate of Occupancy, post-Certificate of Occupancy or after Substantial Completion make repairs or improve physical conditions.
• During construction perform such tasks as assigned by Project Director.

The ideal candidate must possess the following:

• Ability to work as a team.
• Attention to detail.
• Ability to work independently and take initiative when needed.
• Have the ability to multi-task and meet deadlines.
• Possess effective oral and written communication skills.
• Have the ability to interact effectively with all levels of employees, as well as external contacts.
• Be able to handle confidential and sensitive information.
• Be proficient with basic office equipment, such as telephones, copiers, printers, computers.
• Require manual dexterity for the use of a computer, telephone or copy machine.
• Be able to sit in meetings for longer periods of time.
• Be able to work effectively using program management and other tools on a personal computer for long periods of time.
• Possess ability to read and interpret documents, such as governmental program manuals, contracts, financial reports and procedure manuals.
• Be able to write professional correspondence.
• Be able to sit or stand as needed, with or without reasonable accommodation.
• May require walking, primarily on a level surface, for short periods throughout the day, without or without reasonable accommodation.
• Be able to reach above shoulder heights, below the waist or life as required to file documents or store materials throughout the workday, with or without reasonable accommodation.
• Valid Driver’s License.
• During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan.
• Perform other related duties as required.

Experience/Education/Skills/Abilities

Bachelor's degree in business administration or finance and one (1) year or Associate’s Degree and two years’ experience in a responsible position in purchasing. Vendor management and/or procurement experience a plus. Facilities development or fiscal management experience preferred. Can substitute experience for degree. Current valid New York State Driver’s License and a safe driving history. Computer proficiency in MS Word and MS Excel.