Development Operations Specialist - Greenpeace USA

ABOUT GREENPEACE

Greenpeace is a global, independent campaigning organization that uses peaceful protest, creative communication and people power to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For more than fifty years, Greenpeace has fought to save the planet from the threats of climate change, destruction of ancient forests, deterioration of our oceans, and nuclear disaster.  As an independent campaigning organization, Greenpeace does not accept funds from any corporations or government entities. The global Greenpeace network is headquartered in the Netherlands, with offices around the world in over fifty countries. Greenpeace US is headquartered in Washington, DC, with a warehouse in Oakland.

POSITION SUMMARY

The Development Operations Specialist is part of the Development Operations Team, providing critical administrative support to the Development Department for Greenpeace Inc. and Greenpeace Fund. This position will focus on processing high-value gifts and providing a high level of service to some of our most invested donors. This role collaborates across departments and with external vendors, as necessary. The Department Operations Specialist will be detail-oriented, with strong written and verbal communication, administrative and organizational skills and will demonstrate the ability to work independently on projects and also collaboratively across teams and departments. This position will exercise discretion in handling confidential matters.

The Development Operations Specialist is a full time, benefits-eligible, exempt, hybrid role based in Washington D.C, and is represented by the Progressive Worker's Union. This role reports to the Development Operations Manager. Please note this position requires in-person work from our GPUS DC office a minimum of three days per week to open and process mail and to send written acknowledgements, and will be required to work in-office and, at times, outside of normal business hours during heavy volume times, including but not limited to the last week of December. 

ROLE RESPONSIBILITIES

Fundraising Gift Processing and Donor Communication:

• Open and process fundraising mail, including the processing of checks for Finance and entering the data into the database.
• Process  all workplace giving gifts and applications. 
• Work with Major Gifts, Planned Giving, Foundations Fundraising, and other fundraising teams to properly process and record high-value donations including estates, IRA distributions, Donor Advised Fund gifts, credit cards, royalties, wire transfers, stock gifts, and other kinds of gifts to Greenpeace.
• Ensure timely sending of Major Gifts, IRA gifts, and grant acknowledgments 
• Liaise with Supporter Care on mail-based donor communications 
• Research gift processing issues for donors and share findings with appropriate parties
• Collaborate with team members on donor-related questions and gifts

Organization and Compliance:

• Assist with managing the state charitable registration process for Greenpeace and serving as the primary contact for the external administrator. 
• Ensure all state charitable registration applications are executed accurately in a timely manner. Updates all relevant vendor contracts/budgets, etc as needed.
• Assist with the management of Combined Federal Campaign process for Greenpeace Fund, 
  • monitoring and reporting
  • creating and sending donor acknowledgments.
• serving as the contact for the vendor relationship
• Work with the Development Operations Manager to process charity rating applications.
• Gift adjustments and maintaining up-to-date records in Salesforce
• Processing Anybill invoices

ROLE REQUIREMENTS

Knowledge and Experience:

• Minimum 2 years of experience working in a similar position, nonprofit organization preferred.
• Proficiency in Google Suite
• Prior experience working in a fundraising database, Salesforce preferred
• Gift processing & data entry experience
• Compliance and regulatory knowledge

Skills/Competencies/Attributes:

• Strong organizational skills
• Excellent attention to detail
• Integrity in handling confidential information
• Ability to work independently and in collaboration with others
• Collaborative across departments and teams, and with external collaborators
• Ability to organize, prioritize and manage multiple projects with deadline-efficiency
• Critical thinking and problem-solving
• Strong interest in environmental issues and an appreciation for philanthropy
• Ability to provide donor communications & support, including acknowledgements

Other: 

• Willingness to work during times of heavy volume, particularly the last week in December
• Minimum 3 days per week in-person work required in our Washington, DC office location
• Ability to sit or stand for extended periods of time
• Ability to spend extended time on the computer.
• Occasional light lifting of materials may be necessary

If you are passionate about helping activists succeed in our fight against climate change and are passionate about cultivating a just and equitable work culture, please submit an application on our careers page. Applications will be reviewed on a rolling basis and will conclude once we have found the candidate who best meets the qualifications.

Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from underrepresented communities. If you require assistance applying to this opportunity, please contact: usa-resumes@greenpeace.org.

COMPENSATION

Greenpeace offers a competitive benefits package including medical, dental and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time-off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan. 

This role is graded at a 2 and a salary within the range of $63,410 - $68,632 is anticipated to be provided to the successful candidate having met the minimum requirements for the position consistent with reflecting our commitment to maintaining competitive and fair compensation practices. 

Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.