Design Operations Coordinator - Mai Placement

Design Operations Coordinator

Newark, NJ, In-Person

60-80k

Position Overview

We are seeking an energetic and detail-oriented Design Administrative Assistant to join our team. This role will support the Supply Chain Management team with a variety of administrative and clerical tasks, ensuring smooth daily operations. If you thrive in a dynamic environment and have experience with design software like 2020, Pro Kitchen, and CAD, we want to hear from you!

The Ideal Candidate

• Highly organized and detail-oriented with excellent multitasking abilities.
• Proficient in project management tools and advanced Excel functions.
• Strong communication and follow-up skills, with a proactive mindset.
• Experienced in using design tools such as 2020, Pro Kitchen, and CAD for reading and creating drawings.

Key Responsibilities

• Answer and manage phone calls professionally.
• Organize and schedule meetings, ensuring all participants are informed and prepared.
• Assist in preparing and distributing regularly scheduled reports.
• Take detailed meeting notes and manage follow-up actions.
• Draft and distribute correspondence, including emails, memos, and forms.
• Develop and maintain an organized filing system for documents and records.
• Order office supplies and maintain inventory.

Must Have Experience

• Familiarity with 2020 & Pro Kitchen design software.
• Experience with CAD (reading and creating drawings).
• Proven organizational and time-management skills.
• Proficiency in Excel and project management tools.

Skills Required

• Exceptional attention to detail and organizational abilities.
• Strong verbal and written communication skills.
• Ability to prioritize and handle multiple tasks effectively.
• Technical proficiency with design software and administrative tools.

Benefits

• Competitive salary ($60,000–$80,000 annually).
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional growth and development.

Email Resume: Joel@maiplacement.com

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