Deputy Treasurer-Collector - Town of Brookline

The Town of Brookline seeks a highly qualified Deputy Treasurer-Collector to assist the Treasurer/Collector in all collection and treasury management operations of Town government related to collection of revenue, preparing committed bill-related documentation, the expenditure and custody of municipal funds, and other functions of the Treasury Office. The Deputy Treasurer-Collector is responsible for supervising the day-to-day activities of the division, and assumes responsibility for all division functions in the absence of the Treasurer-Collector.

Qualifications:

This position requires a Bachelor’s degree in business administration, finance, or a related field; five to seven years of progressively responsible financial experience, including collection and/or treasury management; or any equivalent combination of education, training, and experience. Experience in public sector/municipal finance is strongly preferred. Must be able to be bonded. Massachusetts Collectors and Treasurers Association Certification desirable.

The job requires an individual who:

• Works collaboratively and strategically towards providing services to the community and demonstrates the ability to establish and maintain effective and harmonious working relationships with Treasury staff, Town officials and other departments, and residents and business owners;
• Demonstrates strong problem-solving and organizational skills, creativity, the ability to work independently and accomplish complex tasks with accuracy and attention to detail, and the flexibility to perform a wide variety of tasks;
• Values and supports a diverse and inclusive work environment;
• Possesses outstanding written and verbal communication skills, including the ability to write reports and effectively coach, train, and supervise staff;
• Is skilled at establishing and maintaining complex financial record-keeping systems and preparing reports from such records;
• Understands the principles and practices of financial management and has specific knowledge of the legal controls, methods, and procedures of Massachusetts municipal finance;
• Understands Massachusetts and federal statutes relating to municipal finance, tax, and collection laws, including familiarity with Massachusetts Department of Revenue Division of Local Services guidelines;
• Understands computerized systems used for cash collection, and basic accounting and bookkeeping principles;
• Demonstrates strong technical and computer skills, including spreadsheets and word processing, as well as analytical and mathematical skills;

Compensation & Benefits
Brookline provides an excellent compensation and benefits package, including four weeks of vacation, GIC Health Insurance, Dental, and other tax-deferred benefits. The salary range for this position is $97,500-$110,317. This role is hybrid-eligible.

The position is open until filled. Please apply with confidential resume and letter of interest.

More about the position:

The Deputy Treasurer-Collector works under the administrative direction of the Treasurer-Collector in accordance with applicable Massachusetts General Laws, town policies, town bylaws, and relevant state, federal, and local regulations and standards.

Duties include:

• Administers the billing, collection, and reporting of all committed revenue, including real estate, personal property, and motor vehicle excise taxes; and water, sewer, and refuse bills.
• Oversees the Town’s cash flow management, planning, and control.
• Supervises reconciliation of the Town’s cash balances to accounting records maintained by the Comptroller’s Office. Independently identifies and resolves discrepancies.
• Manages the issuance of Municipal Lien Certificates.
• Supervises the day-to-day activities of the division. Analyzes, prioritizes, and delegates daily and special assignments.
• Oversees staff contact with the general public on collection-related issues. Provides assistance to taxpayers in person, by telephone, email, and mail. Personally addresses more complex issues and directly interacts with the public in more stressful and difficult situations.
• Supervises research and the processing of refunds, transfers, and abatement requests.
• Responsible for all accounts receivable reconciliation. Verifies, posts, and balances real estate and personal property tax payments; verifies lockbox printouts with deposits; verifies and processes checks and cash receipts for deposit; processes daily proof sheets for verification with the Comptroller’s Office’s totals.
• Completes a variety of reports for the Treasurer-Collector. Performs special projects as requested by supervisor.
• Maintains tax title files and deferred tax files; maintains records of foreclosed properties; responsible for initiating progressive collection steps to protect the Town’s rights in the security of a property as collateral for debts owed.
• Maintains real estate files in preparation for demands and notices of delinquency; prepares notices of advertisement for tax taking; initiates legal proceedings for foreclosures, including title research and preparation of notifications; prepares affidavits of mailing tax bills for the Department of Revenue; produces attestation of outstanding taxes for Town Counsel.
• Provides assistance to other Town departments pertaining to delinquent and unpaid accounts and collection actions by the Treasurer-Collector’s Office.
• Processes daily real estate printouts for breakdown of totals and month-end tax reports.
• Processes payroll and maintains vacation schedules as needed.
• Assists the Treasurer-Collector in the division’s budget process.
• Performs general administrative duties; helps to open and distribute mail.
• Performs similar or related work as directed, required, or as the situation dictates.