DEPUTY EXECUTIVE OFFICER, ADMINISTRATION (CAPITAL OVERSIGHT & PROGRAMMING STRATEGIES) - Metropolitan Transportation Authority
Los Angeles, CA
About the Job
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Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.
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Description
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Plans, directs, and manages diverse teams and major projects within Metro, including large capital projects or management of other types of large projects or programs assigned to the Capital Oversight & Programming Strategies (COPS) department.
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Examples of Duties
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- Leads multiple sub-units to ensure compliance with operational goals for information systems, contracts, administrative support, and other initiatives
- Directs the development, analysis, and reporting of the annual operating and capital budgets for the assigned area of responsibilities
- Directs operating and financial performance measurement and reporting for assigned area of responsibilities
- Liaises with internal and external clients to drive solutions
- Formulates policy recommendations and advises management on related issues
- Develops and implements work plan goals, objectives, policies, procedures, budget, and work standards for assigned function; monitors progress
- Directs, coordinates, and develops responses to FTA (Federal Transit Administration) and Caltrans audits and follows up on action items reported in audit response through to completion
- Develops recommendations to alleviate and resolve identified problems
- Directs and administers major capital programs
- Represents Metro and department before executive management, the Board of Directors, public agencies, community groups, committees, and professional organizations as assigned
- Chairs and participates in various committees and task forces
- Directs complex technical assignments, including projects and reporting
- Manages, mentors, coaches, and motivates assigned employees to develop and train staff for growth
- Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
*This classification is At-Will and the incumbent serves at the pleasure of the Hiring Authority.* -
Minimum Qualifications
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A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education- Bachelor's Degree in Business, Public Administration, or a related field; Master's Degree in a related field preferred
Experience- Five years of relevant senior management-level experience in one or more of the disciplines managed
Certifications/Licenses /Special Requirements- A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:-
Experience developing funding plans by local, state, and federal funding sources and their eligible uses to optimize the color of money locations and minimize eligible funding impacts on Operations, Capital, and State of Good Repair projects/programs.
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Experience developing complex financial analyses for executive management and managing special projects and task forces to support requests from the Chief-level executives or designees.
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Experience authoring, editing, and presenting Board reports, interdepartmental correspondence, PowerPoint presentations, and internal/external party communications.
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Experience developing scopes of work for contractor/consultant contracts, managing capital projects, and overseeing the grant application process in support of Operations Capital and State of Good Repair Programs.
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Experience utilizing strong organizational skills and knowledge of bus and/or rail operations combined with Project Management experience for the implementation of special capital projects.
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Essential Knowledge
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Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
- Theories, principles, strategies, and practices of project management
- Administrative principles, strategies, and methods, including goal setting, streamlining processes, program and budget development and implementation
- Capital and operating budgets
- Public agency procurement procedures and contract management
- Labor/management agreements
- Modern organizational management theory
- Metro operations to understand and navigate the organization
- Applicable business software applications
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)- Overseeing and managing large-scale projects across all business units
- Developing, directing, and implementing major capital and operational programs
- Planning, organizing, and directing the work of business information systems functions
- Directing, planning, and implementing policies, procedures, budgets, and financial/staffing forecasting
- Determining and directing strategies to achieve goals
- Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
- Exercising sound judgment and creativity in making decisions and in emergency situations
- Preparing comprehensive reports and correspondence
- Effectively interacting with all levels of Metro employees and management, Board of Directors, outside representatives, and elected officials
- Effectively managing, training, coaching, mentoring, and developing represented and non-represented assigned staff
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)- Understand, interpret, and apply related laws, rules, regulations, policies, procedures, labor/management agreements
- Direct financial decisions within a budget
- Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions- Typical office situation
- Close exposure to computer monitors and video screen
Physical Effort Required- Sitting at a desk or table
- Operate a telephone or other telecommunications device and communicate through the medium
- Type and use a keyboard and mouse to perform necessary computer-based functions
- Communicating through speech in the English language required
(AS)
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Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date.*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
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*Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEESBenefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays - 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years 20 days
Beginning of 6th - 10th year 25 days
Beginning of 11th - 15th year 30 days
Beginning of 16th + years 35 days
Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEESTemporary (Contingent) employees are eligible for the following benefits only:
- Kaiser medical insurance
- Public Pension Plan
- 457/401K Plan
- Flex Spending
- Paid Sick Time
- Fare Media
- Rideshare Subsidies
- Metro One Fitness membership
- 01Please acknowledge that the following responses will be used to supplement and expand on the Work Experience section of your application. It is important to provide detailed answers and do not refer to or rely on a resume or other documentation as we will not review resumes to determine qualifications. The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as accurate as possible. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
- Yes, I agree and understand my resume will not be reviewed
02Are you a current Metro employee?- Yes
- No
03Please select the highest level of education you have completed.- I do not have education equivalent to grade 12
- High school graduate, diploma or the equivalent (GED)
- Associate degree from an accredited college or university
- Bachelor's degree from an accredited college or university
- Master's degree from an accredited college or university
- PhD from an accredited college or university
04Please select the number of years of relevant senior management-level experience you have in one or more disciplines managed.- No senior management-level experience
- Less than 5 years
- 5 years or more, but fewer than 7 years
- 7 years or more
05Please describe your relevant senior management-level experience in one or more of the disciplines managed. Include your position title(s) and the corresponding dates of employment in which you gained this experience. If you do not have this experience, please enter "N/A" in the field below.06Please describe your experience developing funding plans by local, state, and federal funding sources and their eligible uses to optimize the color of money locations and minimize eligible funding impacts on Operations, Capital, and State of Good Repair projects/programs. Include the position title(s) and dates of employment in which you gained this experience. If you do not have this experience, please enter "N/A."07Please describe your experience developing complex financial analyses for executive management and managing special projects and task forces to support requests from the Chief-level executives or designees. Include the position title(s) and dates of employment in which you gained this experience. If you do not have this experience, please enter "N/A."08Please describe your experience authoring, editing, and presenting Board reports, interdepartmental correspondence, PowerPoint presentations, and internal/external party communications. Include the position title(s) and dates of employment in which you gained this experience. If you do not have this experience, please enter "N/A."09Please describe your experience developing scopes of work for contractor/consultant contracts, managing capital projects, and overseeing the grant application process in support of Operations Capital and State of Good Repair Programs. Include the position title(s) and dates of employment in which you gained this experience. If you do not have this experience, please enter "N/A."10Please describe your experience utilizing strong organizational skills and knowledge of bus and/or rail operations combined with Project Management experience for the implementation of special capital projects. Include the position title(s) and dates of employment in which you gained this experience. If you do not have this experience, please enter "N/A."Required Question