Deputy Court Clerk/Warrants Clerk - City of Helotes

JOB SUMMARY:

Under general supervision, accurately enters data and processes cases involving various fine-only misdemeanors and city ordinances filed in the court. Provide a variety of clerical and/or technical non-judicial functions in support of court operations. Strong customer service and cash handling skills.

ESSENTIAL JOB FUNCTIONS:

• Prepares cases filed with the court by importing or entering citations into the Court's case management system.
• Accurately sort and file cases immediately after being received.
• Updates and inputs data efficiently on case files with notes as contact is made with defendants, judges, attorneys, officers or others.
• Aids in organizing and maintaining case files and court records.
• Calculates, collects, and processes fines, fees and court costs based on judicial orders or other miscellaneous charges.
• Reviews documents presented for authenticity and accuracy.
• Researches and verifies all incoming payments against respective citations or court documents to ensure that payment amount is correct and paid in a timely manner.
• Assists in the preparation and processing of warrant documentation.
• Performs general receptionist duties.
• Provides effective communication (oral or written) on information regarding various court policies, procedures, and City ordinances in regards to fines, payments, restitutions, and status of cases.
• Performs basic cashiering and general accounting functions such as receipting payments, researching and correcting errors in payment records, cash handling, receipt balancing, making change, and dealing directly with payees.
• Receives sorts and distributes incoming mail and e-mails as necessary.
• Assists and provides clear, concise, and accurate information to the public at the counter and on the telephone; refers calls and inquires to appropriate person; explains routine procedures and court functions.
• May prepare court dockets, including notifying parties regarding court dates, process summons, subpoenas and hearing notices.
• Reviews cases for compliance and prepare final disposition paperwork for Judge's signature.
• Provides general information regarding the scheduling of court dates, driving safety course, warrants, processing cases under the directive of standing orders issued by the Presiding Judge.
• Prepares and sends pre warrant notices, notices of past due requirements, late payments, and scheduled court appearances.
• Compiles, types, records and files wide variety of court records, reports, and materials including citations, summons, warrants, letters, reports and complaints.
• Assists in the preparation and processing of warrant documentation.
• Reviews and signs warrant affidavits after confirming accuracy of information.
• Maintains warrant records, reports and files.
• Contacts defendants with outstanding warrants and processes payments.
• May be required to assist in other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of court procedures.
• Knowledge of office practices and procedures.
• Knowledge of basic mathematical principles.
• Ability to interpret and decipher court documents and understand legal terminology.
• Ability to learn and have knowledge of Texas Transportation Code, Penal Code, Code of Criminal Procedures, regarding laws governing Class 'C' Misdemeanors.
• Ability to perform excellent customer service.
• Ability to follow and communicate effectively, both verbally and written
• Ability to develop and maintain effective working relationships
• Ability to work under stressful working conditions.
• Ability to operate a computer and related software applications.

QUALIFICATIONS:

• Must be bondable.
• Must be able to type 50 wpm or more.
• Must have or be able to receive a Texas Notary Public Commission.
• Bilingual (English/Spanish) preferred.

EDUCATION & EXPERIENCE:

• High School Diploma or GED.
• Prior Municipal Court experience preferred.
• Requires One (1) year experience of clerical/office support in an administrative office environment.
• Must complete the Municipal Court Clerk Training Course annually.

CERTIFICATES & LICENSES:

• Must obtain Level I Court Clerk certification within eighteen (18) months of hire date.

WORK ENVIRONMENT:

• Conducts work primarily in an office environment.

WORK HOURS:

• Monday - Friday, 8:00 a.m. - 5:00 p.m., including some overtime on court days.

THE CITY OF HELOTES IS AN EQUAL OPPORTUNITY EMPLOYER