Department Coordinator - Undergraduate, School of Theology - Azusa Pacific University

• Works collaboratively with four program directors including scheduling, communication, and other administrative functions.
• Coordination, administration, and management of currently 15.5 full-time professors and 10 adjuncts.
• Manage UG Departments adjunct application process via Silkroad and coordinate and process paperwork, interviews, and hiring process.
• Coordinate and supervise class scheduling each semester for all undergraduate programs.
• Performs general administration duties and offers support for all events put on by UG SOT including the SOT Faculty/Staff Kickoff, Senior Awards Event, church/alumni relations, etc.
• Provides oversight in the day-to-day operations of the UG SOT.
• Directly reports to the Associate Dean of SOT.
• Independently represents the UG SOT with discernment and tact to internal and external constituencies through phone, electronic, and face-to-face communications.
• Create and manage UG SOT websites and various social media pages.
• Input and manage the School of Theology’s shared documents on Google Docs.
• Coordinate and supervise student advising and reconcile student files.
• Design flyers/announcements/emails for marketing new classes and advertising departments or department-sponsored events.
• Monitors and updates systems to fully digitize all UG SOT records, including budget, personnel, correspondence, meeting agendas and minutes, etc., ensuring compliance with University and School records policies.
• Demonstrates strong organizational skills in a fast-paced environment, providing proactive, resourceful, and efficient responses. Assesses the urgency and importance of situations and acts accordingly.
• Organize and process petitions, major and minor updates, independent studies, incomplete requests, graduate classes taken by undergraduates, and Graduation Applications received for Departments
• Demonstrates expert written and verbal communication skills, strong decision-making ability, and attention to detail.
• Performs other duties related to job description as requested by the supervisor.
• Coordinate all office supply and work orders for the UG Department.
• Oversee the hiring process and compensation of TAs/RAs by department faculty.
• Coordinate and oversee Gerald Wilson Scholarship Award, and Cheryl Crawford Memorial Endowment Scholarship Award.

• Proficiency in Google Workspace Apps and Microsoft Office products, including Word/Excel/Power Point.
• Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline-oriented. environment with accuracy and consistency.
• Proficiency with web design and management as well as social media applications.
• Ability to learn and implement procedures.
• Strong oral and written communication abilities.
• Excellent organizational skills.
• Must be collaborative and an effective team member and team builder.
• Ability to collect, analyze, disseminate, and retain information.

• Ability to work under pressure and meet deadlines.
• Ability to direct multiple tasks concurrently.
• High level of written and verbal skills, as well as quantitative data skills.
• Skilled in organizing events and communicating strategically.
• Ability to work independently, with high degree of initiative and maintain confidentiality.
• Ability to learn and implement procedures.

• Intermittent sitting, standing and walking.
• Repetitive wrist/finger motions at computer keyboard.
• Constant hearing and speaking.
• Ability to lift, grasp, reach and bend.
• Able to lift up to 20 lbs. occasionally.

• Proficient in Google Apps., Microsoft Office, Word and Excel.
• University PeopleSoft data applications.
• Web design and management.
• Social Media applications.
• Canva.
• Photography and Video Editing preferred (Adobe suite).

Required Skills


Required Experience