Administrative Coordinator, Center for Student Leadership and Engagement - Macalester College

The Administrative Coordinator will serve as a member of the Center for Student Leadership and Engagement (CSLE) professional staff team. This position will support the day-to-day operations of the department, assist student organizations who work with the office, and help with implementation of programmatic initiatives throughout the academic year. 

About The Department:

The Center for Student Leadership and Engagement creates intentional learning opportunities for students to engage in campus life, develop leadership skills, and build inclusive communities throughout their Macalester experience. CSLE manages and supports New Student Orientation, Macalester College Student Government, student organizations, leadership programming, social and community-building programs, Forensics teams, campus food pantry and operation of the Campus Center.

This is a full-time (1.0 FTE), position that requires being onsite during the hours of 8:00am-4:30pm Monday through Friday. 

Department Support

• Supports day-to-day operations for the Center for Student Leadership and Engagement.
• Hires, trains, supervises, and evaluates a team of up to 10 student employees at the CSLE Desk.
• Accurately manages and reconciles student organization P-card program using Slate, Argos, and Involve for budget tracking.
• Provides administrative support to all CSLE staff including but not limited to completing: tasks or projects as needed including P-card reconciliation, forms processing, documenting processes, note taking, social media promotions, and other administrative functions.
• Maintains high proficiency in Google Suites (Docs, sheets, Forms, Chat, G-mail, Calendar), Involve Software, Microsoft Office, Wells Fargo Commercial, Student Timesheet, and Argos.
• Works with Executive Director in day-to-day management of departmental budget lines.
• Creates content and maintains up to date information for departmental websites. 
• Processes daily deposits for the Campus Center Information Desk and ValuPort machine.
• Assists with facilitating travel processes and reservations for Forensics teas.

Student Organization Support:

• Provides administrative support to student organizations.
• Processes student organization event and contract request forms.
• Serves as day-to-day administrator for Involve, including creation of forms, pathways, training, videos, rosters, and portal management.

• Manages card access and key requests for student organizations and keeps up to date inventory of student organization space available on campus. 
• Works with CSLE in day-to-day management of student organization budget approvals, requests, and expenditures.
• Oversees inventory of student organization capital purchases and items.

Program Support: 

• Provides support to CSLE professional staff with implementation of departmental programs and events including Orientation Resource Fair, Senior Fair, Commencement Volunteers, etc.

• High School Diploma or GED required, Bachelor’s Degree preferred
• Exceptional secretarial and administrative skills. Basic understanding of college student development. Event planning experience. Experience in ordering catering, supplies, etc. Event registration management.
• Proficiency in Google Suite (Docs, Sheets, Forms, Chat, Gmail, Calendar), Involve Software, Microsoft Office, Slate, Wells Fargo Commercial, Student Timesheets, and Argos Budget Management.
• Ability to multitask without sacrificing accuracy and attention to detail. Ability to take initiative, work independently and perform job duties with minimal supervision. Maintain equipment inventories.
• Ability to trouble-shoot technical systems (AV, computer). Ability to manage multiple tasks of varying priority on a regular basis. Strong organizational skills.
• Ability to communicate professionally and effectively with staff, faculty, students, alumni, and campus visitors. Ability to build relationships and provide excellent customer service.
• Excellent oral and written communication skills. Strong note-taking abilities. Experience in editing websites and formal documents.
• Ability to hire, train and supervise employees.

Compensation:

The hourly wage for this position will be between $22.40-$23.42 hourly, depending on experience.

Benefits:

At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

• 10% employer contributions to the retirement plan. 
• Outstanding vacation and sick time packages, plus an additional 10 holidays.
• Generous employer contribution to Health Savings Account.
• Tuition assistance which pays between 75% - 100% of eligible tuition for employee dependents at select institutions.
• Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
• Access to the athletics fitness facility, wellness coaching, and activities.

These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page.

Satisfactory completion of a criminal background check is a condition of employment.

Application Guidelines: 

To meet the priority deadline for this posting, please submit your cover letter and resume through theMacalester Employment Opportunities webpage by Tuesday, February 11th 2025. Application will still be received and reviewed until this position has been filled. 

Jaclyn Howard

Talent Acquisition Manager 

jhoward3@macalester.edu

Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities, women and LGBTQIA+ individuals.

Founded in 1874, Macalester College provides students with the inspiration, insight, and experience to become successful and ethical leaders. Located in flourishing St. Paul, Minnesota, Macalester enrolls over 2,000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.

At Macalester, we look at our employees through a whole-person, holistic lens. With comprehensive benefits and well-being programs, we provide and enable our community members to grow and care for themselves, their families, and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals.  Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences. 

Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations, races, ethnicities, national origins, genders, religions, abilities, and ages.