Dean's Office Administrative Assistant - Utah State University

Overview:

The Dean's Office in the College of Engineering is searching for an Administrative Assistant who will work directly with the Dean, the Associate Deans, and the Development Officers. This person will also perform a variety of administrative support and duties with the staff within the Dean's Office and will supervise student workers. This position will report to the Executive Assistant to the Dean.

Responsibilities:

Approximately 65% of the position supports the College of Engineering Dean’s Office functions.

 

Responsibilities include, but are not limited to:

• Event Planning: Work with personnel in organizing College of Engineering events such as Commencement and College Convocation, Senior Design Night, faculty retreats, Industry Advisory Board meetings, award ceremonies, and luncheons, in addition to other events as directed.
• Assist Associate Deans: Screen inquiries and requests and use judgment to prioritize schedules and meetings for the Associate Deans.
• Compose documents, correspondence, and reports.
• Serve as backup to the dean’s assistant as needed.
• Serve as backup to the receptionist as needed.
• Supervise student workers.

Approximately 35% of the position is designated to support major gift fundraising efforts in the College of Engineering. The successful candidate will work directly with the Senior Director of Development and the Development Officer to deliver custom stewardship initiatives and will be supported by the central stewardship team in the University Advancement office.

 

Responsibilities include, but are not limited to:

• Promote major donor engagement and philanthropy.
• Support scholarship efforts by coordinating scholarship banquets and serving on the scholarship selection committees.
• Support development officers by scheduling travel, delivering thank you letters, preparing endowment reports, and creating donor engagement events.
• Proficiently navigate customer relationship management software (Blackbaud and Millennium) to access donor contact data.
• Compile data for various reports as needed (Argos).

Qualifications:

Minimum Qualifications

• Vocational or technical training/Associate’s degree in an office or business field plus a minimum of four years of related experience; or a Bachelor’s degree in a related field plus two of experience; or six years of experience is required.

Knowledge, Skills, and Abilities

• Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, and graphic packages.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of university policies and procedures.
• Excellent customer service skills.

Required Documents:

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover Letter to be typed/pasted at the end of your application 

**Document size may not exceed 10 MB.**

Advertised Salary:Minimum $48,500; Commensurate with experience, plus excellent benefitsADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to thirty pounds.

College/Department Highlights:

The College of Engineering at Utah State University is a regional leader in teaching and research. We are home to the world-famous Utah Water Research Laboratory and the National Science Foundation-funded ASPIRE Engineering Research Center for sustainable electrified transportation. Each year, our college welcomes an average of 2,000 undergraduate and 300 graduate students from around the globe. The college offers six ABET-accredited undergraduate degrees and 15 graduate degree programs. In 2023, the college generated $40 million in research expenditures. Our award-winning faculty regularly secure competitive funding, and our students excel at national design and scholarships challenges. For more information, please visit: httpshttps://engineering.usu.eduedu/.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov