Database Sustainment Specialist (DSS) - Goldbelt, Inc.

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices. 

Summary:

Goldbelt Apex LLC is seeking a skilled database sustainment specialist to join our team! In this role, you will be responsible for updating and maintaining the Defense Medical Logistics Standard Support – Facility Manager (DMLSS-FM) database of room records, ensuring all data fields are populated accurately and completely. You will also assist in performing annual physical validations of all rooms for Defense Health Agency (DHA) sustained real property.

Essential Job Functions:

• Perform facility inventory change requests that require DHA approval through the Defense Health Agency (DHA) Facility Enterprise ticketing system.
• Create and update the Defense Medical Logistics Standard Support – Facility Manager (DMLSS-FM) database of room records by populating all data fields, based on information from the Defense Health Agency (DHA), Facilities Manager (FM), or designee.
• Assist government representative in performing annual physical validation of all rooms for Defense Health Agency (DHA) sustained real property to ensure accurate and complete room records.
• Provide support or coordinate Defense Medical Logistics Standard Support – Facilities Management (DMLSS-FM) room inventory field values with Medical Expense and Performance Reporting System (MEPRS), Defense Medical Logistics Standard Support (DMLSS) System Administrators (Organizational Treeview), Environmental Services (Housekeeping), and the Defense Health Agency (DHA) Facility Operations Branch (FOB) Computer Aided Drafting and Design (CADD) Structure & Systems Program.
• Provide support and attend Facility Utilization Board (FUB), Space Committees and document all minutes and approved changes.
• Create and update the DMLSS-FM Facility System Inventory (FSI)/Real Property Install Equipment (RPIE) by populating all data fields based on information from the Real Property Maintainer (RPM) or Defense Health Agency (DHA).
• Track quality control on DMLSS-FM Facility System Inventory (FSI) and Real Property Install Equipment (RPIE) inventory data to ensure alignment with DHA Real Property System Standard (RPSS). Identify data not in compliance and provide recommendation for corrective action to Facility Manager (FM) or designee.
• Create records and update maintenance procedure and preventive maintenance schedule records provided by government representative, using the DMLSS-FM Preventive Maintenance Schedule and Maintenance Procedures modules, based on information from the Facility Manager, Real Property Maintainer, or Defense Health Agency (DHA).
• Provide support to administer the Defense Medical Logistics Standard Support – Facility Manager (DMLSS-FM) Regulatory Compliance (RC) and The Joint Commission (TJC) module to include entering government furnished Regulatory Compliance (RC) and The Joint Commission (TJC) procedures and documents, Regulatory Compliance (RC) and The Joint Commission (TJC) recurring inspection requirements, and associated documents pertaining to, but not limited to fire drills, disaster drills, generator testing, and safety training, into the DMLSS-FM RC/TJC module. Post reports in applicable Defense Health Agency (DHA) Teams folders.
• Assist to ensure dates for corrective activities are monitored on a monthly basis to ensure Facility Manager staff are notified of expiring corrective actions.
• Assist to ensure Life Safety work requests and projects are properly classified as “Life Safety Deficiency” so they will appear on the DMLSS-FM version of the Statement of Conditions (SOC). Assist in generating the SOC report in Defense Medical Logistics Standard Support (DMLSS) Business Intelligence, when requested by the Facility Manager and/or Safety Officer.
• Support and attend Environment of Care (EOC) tours and document associated findings in DMLSS-FM. Transcribe, route meeting minutes for review, manage meeting notifications, meeting slides, and agenda preparation.
• Create, update, and closeout work requests, to include but not limited to, associating RPIE items to unscheduled Work request records; prorating Work request with multiple RPIE items; and capturing technician hours, work performed, and total cost. Assist in conducting historical cost data on the individual RPIE items is required to support Facility Life Cycle Management (FLCM) based on information provided by Defense Health Agency (DHA), Facility Manager (FM) or designee, or Real Property Maintainer (RPM).
• Assist in providing work request information to Facility Management staff, as needed, to identify trends.
• Perform or provide sufficient work request detail in DMLSS-FM to support accurate, dependable, and actionable facility operating and maintenance cost information for maintenance action planning or other Facility Manager initiatives.
• Assist in creating and updating all Requirement and Requirement Package records based on information provided by DHA, FM, or designee.
• Enter, and update government provided information based on the BUILDER-Sustainment Management System (SMS) Annual Work Plans provided by the government representative.
• Create and update all DMLSS required fields for all facility projects in the DMLSS-FM Project Management module and BAMC Facilities Management Branch Intranet application based on information provided by DHA, the FM, or designee. Ensure projects reflect accurate status.
• Assist in tracking financial progress in design and construction contract data fields in support of active awarded projects, to include contract modifications/change orders provided by the government representative.
• Aid in maintaining a Project Management Journal for each active project, to include records of meetings, decisions, phone calls, etc., based on government provided information.
• Submit a Computer-Aided Design Developer (CADD) Structures and Systems Request ticket for any CADD facility updates discovered during room assessments, work request updates, or project tracking based on information provided by Defense Health Agency, the Facility Manager, or designee.
• Ensure the most recent CADD/Drawbase DMLSS compatible drawings are properly stored on the DMLSS server and accessible at all times to other DMLSSFM users and customers. Ensure they are provided to the DHA-FE CADD staff and provide Drawbase drawings by printing or copying portions of drawings as needed or by submitting Computer-Aided Drafting and Design/Building Information Modeling (CADD/BIM) Work Request to local CADD/BIM staff.
• Provide the capability to maintain accurate contact information for organizations and personnel who support DHA MTF/Activity facilities management, i.e., contractors, manufacturers, vendors, DOD agencies, regulatory agencies, etc., using the Directory module of the DMLSS-FM system based on information provided by the Real Property Maintainer, Facility Manager, or designee.
• Ensure identified records are set inactive, create and maintain project and expense center records based on information provided by the government representative.
• Assist government representative in providing training to MTF staff on the DMLSS-FM Customer Support work request system to support electronic submission of work requests to Facility Management. Assist in providing desk-side overview/training of the DMLSS-FM system to Facility Management staff, as requested.
• Assist government representative to ensure consistent and accurate DMLSS-FM input, except for utility or IT issues outside the Data Sustainment Specialist control.
• Assist government representative in providing support on Defense Health Agency data calls and taskers as requested by Facility Management staff.
• Assist government representative in providing Microsoft Power BI, Business Intelligence or Excel reports on topics and frequency as required.
• Assist government representative in providing Ad Hoc reporting on DMLSS-FM data to support the needs of the MTF.
• Assist government representative to Support MTF Facility Management Team meetings, as necessary.
• Assist government representative to coordinate with the Facility Manager and local DMLSS System Administrator to ensure roles and privileges/permissions for DMLSS-FM users are customized to each user’s specific job responsibilities and to ensure only Facility Management staff, or authorized personnel, have access to DMLSS-FM

Necessary Skills and Knowledge:

• Defense Medical Logistics Standard Support – Facility Manager (DMLSS-FM)
• The Joint Commission (TJC)
• Computer-Aided Design Developer (CADD) 
• Must exercise a positive, helpful demeanor, display courtesy and tact frequently under stressful conditions.
• Microsoft Office

Minimum Qualifications:

• One year above High School
• Minimum 1-year of experience in clerical, office, customer service and computer systems over the previous 5- years of work experience
• US Citizen

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.