Data Entry Clerk (San Diego, CA) - United Domestic Workers

UDW Overview: 
United Domestic Workers of America, UDW/AFSCME Local 3930 is a statewide labor union that represents more than 170,000 home care and family child care providers in 45 counties in California. Founded in 1979, UDW is a diverse, progressive labor organization that seeks dynamic, committed individuals who will support our members and those for whom they care locally, statewide and at the national level. 

UDW is one of California’s largest labor unions. We consistently support and lead important social justice initiatives like fighting for racial justice, income inequality, and affordable health care for all. We are committed to respect and dignity for seniors, people with disabilities, and the children in our care. We fight for better working conditions and fair pay for home care and child care providers, and full funding for life-saving programs like In-Home Supportive Services (IHSS) and subsidized family child care. For more information about UDW, please visit our website at www.udw.org.

Job Information:
Job Title: Data Entry Clerk 
Job Type: Non-Exempt (Hourly)    
Department: Information Technology (IT)
Reports to: IT Director
Job Location: San Diego, CA
UDW Office Hours: Monday to Friday 9:00AM to 6:00PM
Salary Range: $20.63 to $25.63/hr. (depending on experience)

Job Summary:
Data Entry Clerks are responsible for accurately inputting and managing information in electronic storage systems and databases. Their duties include transferring data from paper to digital formats, entering information, verifying accuracy, and organizing files. These professionals utilize fast typing skills, proficiency in data entry software and MS Office applications, strong organizational abilities, and adherence to data confidentiality principles to meet daily objectives and goals. By maintaining organized digital records and ensuring company databases remain current and accurate, Data Entry Clerks are vital in supporting an organization's information management processes.

Essential Duties and Responsibilities:
•    Input alphanumeric data into computer systems or databases with high accuracy and speed
•    Verify and validate data for completeness and correctness
•    Maintain data confidentiality and adhere to data protection regulations
•    Perform basic data cleaning and formatting tasks
•    Handle routine paperwork and filing related data entry
•    Communicate with team members about discrepancies or unclear information
•    Meet daily, weekly, or monthly data entry quotas assigned
•    Utilize advanced features of data entry software and databases
•    Troubleshoot basic software and hardware issues related to data entry
•    Implement and maintain data entry procedures and best practices
•    Collaborate with other departments to improve data collection and entry processes
•    Handle sensitive or confidential data with strict adherence to security protocols

Knowledge, Skills, and Abilities: 
•    Computer systems and software: Proficiency in data entry software, Microsoft Office suite (especially Excel), and Google Suite.
•    Familiarity with scanners, printers, and other relevant devices.
•    Ability to input, verify, and organize data efficiently.
•    Keen eye for spotting errors and maintaining data integrity.
•    Capacity to prioritize tasks and meet deadlines.
•    Strong written and verbal communication skills.
•    Ability to address data inconsistencies and processing issues.
•    Maintain focus for extended periods on repetitive tasks.
•    Quick learning of new software systems and procedures.
•    Handle multiple tasks simultaneously while maintaining accuracy.
•    Spot and correct errors efficiently.
•    Ability to work with minimal supervision.
•    Work effectively with team members and other departments.
•    Data cleaning and validation: Identify and fix errors in datasets.
•    Ability to find and collect relevant data from various sources.
•    Willingness to continuously update skills and knowledge

Preferred Qualifications:
•    High school diploma or equivalent 
•    3 years of experience working in data entry.
•    Software proficiency: Excellent knowledge of data entry software
•    Proficiency in Microsoft Office suite (especially Excel) and Google Suite is also important.
•    Exceptional organizational skills and a keen eye for spotting errors with accuracy and efficiency.

Requirements: 
•    Successfully passing a typing skill assessment, Scoring 60-80 words per minute (WPM). Accuracy rates of 95% or higher. 

•    Work arrangement is 100% in-person, in office 
•    Some travel is required with a reliable vehicle. 
•    Valid driver's license.

Preferred Bilingual Language(s) in:
•    Spanish 
•    Vietnamese 
•    Korean
•    Tagalog
•    Russian
•    Assyrian
•    Somali 
•    Arabic

Employee Benefits:
•    Health Insurance
•    Dental Insurance
•    Vision Insurance
•    Life / AD&D
•    Long Term Disability (LTD)
•    401(k) Savings Plan
•    Pension Plan
•    Paid Vacation Days
•    Paid Sick Leave
•    Personal Day
•    16 Paid Holidays
•    Floating Holiday
•    Upskill through eLearning platforms

COVID-19 Vaccination Requirement:
UDW has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Physical Demands: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. 

Work Environment: 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is primarily exposed to an office-type environment. The employee will frequently work on or around office equipment and furniture. The noise level in the work environment is low to moderate. The employee will frequently work with deadlines under pressure and will occasionally be required to work alone. The employee is occasionally exposed to outdoor environments, which may include exposure to vehicles, moving mechanical parts; vibration; odors, fumes, gasses, smoke, dust, or airborne particles; and outside weather conditions.

Equal Opportunity Employer:
UDW is an equal opportunity employer, and, as such, does not discriminate an employee or applicant based on race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

Notice of E-Verify Participation: 
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS (888) 897-7781, dhs.gov/e-verify. 

Women, people of color, people with disabilities, and members of the LGBTQIA+ community are strongly encouraged to apply.

To apply for this position, please visit UDW’s career page and submit your application.
UDW’s career link →   https://udwa.hiringplatform.com/list/careers