Data Entry Clerk/Document Controller - Eichleay, Inc

We have a need for a Data Entry Clerk/Document Controller to be based in Benicia, CA. This is a full-time position with benefits at Eichleay. This position is a great opportunity for someone who enjoys working on-site at a refinery and will report into the Eichleay Program Manager. This is a full-time, on-site role requiring presence at the office to support team collaboration and project success.

Estimated Start Date: ASAP

Compensation - $35-45 per hour *anticipated hourly rate may vary based on skills, experience, qualifications and internal peer equity.  The pay range listed for this position is based on the anticipated compensation at the time of the posting.

The Data Entry Clerk/Document Controller provides assistance to Inspection and Projects Teams on non-technical tasks and is responsible for accurately inputting and maintaining various types of data into client’s systems, and occasionally supporting projects with processing of documentation to ensure consistency and compliance with Eichleay and Client Processes & Procedures. 

Responsibilities: 

• Support Inspection Team with data entry into PCMS software.
• Generate reports from PCMS as requested by Inspection Team.
• Create, check or edit Purchase Requisitions and Purchase Orders in SAP as requested by the client.
• Verify SAP records against other systems and provide necessary corrections.
• Support Project Team members with administrative tasks during project execution, including researching, scanning and printing drawings. 
• Prepare weekly status reports or other reports in client required format for review by PM.
• Work with clients’ and vendors’ document exchange/sharing systems. 
• Ensure project documentation is stored in the proper folder structure.
• Provide Document Control Functions
  • Create drawing lists, checking the list against actual drawings, and organize design packages prior to issuance
  • Coordinate drawing number/tag number requests with the client organization
  • Perform basic QC checks of drawings
  • Ensuring doc control procedures are followed
  • Assemble packages for issuance
  • Issue transmittals
  • Log RFIs, Vendor submittals, other documents in electronic document management system.

Job Requirements: 

• High School diploma and 5 years experience; or equivalent combination of education, training and experience.
• Proficient with SAP, Microsoft Excel, Outlook, PowerPoint, Word and Adobe Acrobat software.
• Hands on experience with PCMS or other RBI/Mechanical Integrity software.
• Hold a valid TWIC card or have the ability to obtain.
• Experience in EPC or Construction firms preferred.
• Previous experience in Document Control is an asset.
• Knowledge and experience of engineering/construction documentation nomenclature, standards, refinery taxonomies required.
• Able to meet Client’s drug and alcohol testing requirements.
• Participate in a random Drug and Alcohol Testing Program.
• Excellent communication skills.
• Strong organizational skills and ability to manage multiple tasks and requests.
• Handle information of a confidential nature.
• Work under pressure to agreed deadlines and cope with change.
• Self-motivated to prioritize and manage potentially conflicting situations while working in a team environment.
• Demonstrate a “can do” attitude as a key team member with flexibility, enthusiasm, reliability, and discretion.

Work Environment and Physical Demands:  

The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.  

• While performing duties of this job, you would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear (this includes being able to hear and talk on site based communication equipment), distinguish between various colors, be able to hear safety tones/notifications, and use fingers and hands to feel objects, tools, temperature or controls.  
• Must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.  
• Overtime may be necessary as workload dictates. This may include weekdays, weekends and/or holidays.  
• Job duties will generally be performed at a Client’s office, client site, production facility or industrial/construction job site. Day to day job direction will typically be lead by our Clients designated project leader. 
• Conditions and/or schedule will vary at each Client location, but the conditions listed above will generally apply.  
• Candidates will be required to follow our clients' site based rules and protocols regarding infectious diseases.
   

Why Eichleay? 

In 2025 we will be celebrating 150 years in business. So, for nearly 150 years Eichleay companies have developed a wide range of project delivery expertise. This legacy continues today with Eichleay, Inc. which specializes in the design and construction of industrial process, manufacturing, life science, and high technology facilities. 

Join a dynamic organization with insight fueled by experience, solutions powered by practicality, relationships built by listening and trust earned through results. 

We are an equal opportunity employer and value diversity at our company. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.