Culinary Administrative Assistant at Music City Center - Sodexo Live

• $22 an Hour

• Monday to Friday 8am - 4:30pm (with some exception due to business needs as requested)

• Lunch provided most days

• Free Parking

Job Listing: Culinary Administrative Assistant

At Sodexo Live!, we take pride in crafting exceptional events at the most prestigious venues on the planet and creating lasting memories for fans, visitors, guests and team members. Working with Sodexo Live! is more than a job; it's a chance to be part of something greater. Here, you'll build a career where 'everyday' is anything but normal.

Our experiences are unique, and so are our people. Bring your personality, your background and your desire to delight others. In return, we'll give you all you need to thrive. After giving it all, you'll return home knowing that you've played your part in creating a truly unforgettable moment.

• 2022 Forbes Best Employer for Diversity
• 2022 Front Office Sports Best Employers in Sports
• 2022 Disability Equality Index (DEI) Perfect Score

Location: We are seeking a Culinary Administrative Assistantfor the Music City Center.

The Music City Center is Nashville's convention center located in the heart of downtown. The 2.1 million square foot facility opened in 2013 and was built so that Nashville could host large, city-wide conventions in the downtown area. The mission of the Music City Center is to create significant economic benefit for the citizens of the greater Nashville region by attracting local and national events while focusing on community inclusion, sustainability and exceptional customer service delivered by our talented team members.

Principal Function:

The Culinary Administrative Assistant will coordinate, oversee, and perform administrative support for the Executive Chef and Executive Steward and serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues while developing and managing all culinary staff records.

Essential Responsibilities:

- Administer payroll records and vacation schedules for culinary colleagues

- Assist with the scheduling of chefs in all kitchens

- Assist with recruiting of culinary employees through candidate assessment and pre-screening

- Coordinate departmental trainings, seminars and competitions.

- Assist with food costing and development of menu items.

- Prepare and update Food Hygiene and Health & Safety records.

- Arrange and host student functions in the unit.

- Maintain culinary library of Recipes and Sharepoint library of Tastings and Pictures

- Read, sort and route incoming mail and interoffice documents.

- Compose and distribute correspondence and memoranda, reports, documents, forms and other printed materials.

- Set up, organize and maintain correspondence files and other departmental records so that they are easily retrievable by department members.

- Order, distribute and coordinate inventory office supplies.

- Maintain and organize in a professional manner, personal workspace and shared department spaces such as fax, copy and supply rooms.

- Coordinate departmental and management team meetings

- Communicate company policies, procedures and processes as applicable.

- Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required

- Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.

- Assist stewarding department with administrative duties as needed.

Qualifications/Skills:

- A minimum of 2 year in a previous administration position.

- Computer literacy a must, with a strong knowledge of Word, Excel, Outlook and PowerPoint

- Excellent communication, both written and verbal, professional telephone manner and demeanor with a natural response to 'smile' on the phone.

- Candidate should have excellent organizational skills.

- Have ability to cope in a fast-paced environment and work under extreme pressure with minimal supervision.

Other Requirements:

• Able to work effectively and safely while subject to wet floors, temperature extremes and excessive noise; must be able to lift up to 50 pounds in weight; must be able to maneuver in an often tightly-quartered environment.

Hours may be extended or irregular to include nights, weekends and holidays.

Thank you for expressing interest in employment with Sodexo Live!. While only those candidates considered for this position will be contacted, your resume will remain on file for 90 days.

Sodexo Live! is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.