Crewing Coordinator - Fairwater

Position Title: Crewing Coordinator

Reports To: Crewing Manager

Core Hours: 0800 - 1700 Monday through Friday and additional as required

Location: Based in Fort Lauderdale, FL

Positions Supervised: N/A

Required Qualifications:

Education: High School Degree

Experience: Minimum 3-5 years relevant work experience

Languages: English

Skills/Software: Excel, Word, and Outlook.

Traits: Analytical and problem-solving skills, strong time management skills, project management and decision making skills, ability to work well with others, strong interpersonal and communication skills, self-starter, proactive, flexible with work schedule, well organized, ability to travel as necessary for projects or meetings

Preferred Qualifications:

Education: College degree

Experience: Experience in the maritime / shipping industry

Skills/Software: Working experience with ABS Nautical Systems, Workday

Duties and Responsibilities:

• Oversees the crewing function for assigned vessels and assist with other vessels as requested
• Coordinates with relevant unions for job calls and minor crewing issues
• Collaborate with the Labor Relations Manager to respond to crew/union concerns
• Ensure crewing practices and procedures are aligned with relevant company HR/Legal standards (in coordinate with HR)
• Maintain records both in files as well as electronically
• Initiate and complete onboarding process for new hires and relevant documentation for returning crewmembers
• Perform background checks for new employees according to established procedures
• Validate shipboard personnel credentials by documentation inspections and by the USCG site
• Coordinates relevant training and tracking of training as needed (ex: NSAP and PCTC training)
• Coordinates crew change movements and assignments of all vessels
• Continuous evaluation and oversight of vessel personnel performance documentation
• Enter track and maintain evaluation records for shipboard personnel
• Arranges transportation joining and departing personnel
• Conduct vessel visits where/when economically possible
• Process information into NS, Workday, and other systems for crewing
• Plan crew changes in advance as much as possible to ensure proper crew are maintained on all assigned vessels
• Post update and monitor job status with the different unions to ensure that qualified personnel are available on board all union vessels
• Ensure all crewmembers are aware of their personal responsibilities in maintaining updated status on, and not limited to visas, certificates, flag state endorsements, etc.
• Monitor track and schedule employee ongoing medical and new hire requirements
• Complete verifications of employment and unemployment information requests
• Ensure understanding crewing sections of the SMS, suggest changes/updates as you feel appropriate/necessary, participate in audits (internal and external) to represent the crewing function
• Take on active role in officers/leadership conferences planning
• Perform other duties as required/requested by management

Equal Opportunity Employer/Veteran/Disabled