Creative Project Coordinator - Zimmerman Advertising

The Creative Project Coordinator is selected and placed into the position by the VP of Creative Operations. This position works under general supervision with the Creative PM and Director by providing limited hands-on guidance and leadership. Incumbent makes decisions within scope of current policies/procedures. Develops solutions to moderately complex problems. Manager approval is necessary when deviating from standard and routine practices or procedures.

Administrative

• Monitor incoming work as it arrives at the Creative PM department
• Maintain Workfront protocol for project processing
• Facilitate and oversee projects within the respective departments
• Communicate with the Creative, Account Services, Studio, Development, and all other departments
• Create estimates and Purchase Orders as required

Production:

• Identify available resources and assign individual responsibilities to creative and production staff
• Update scheduled tasks throughout the day as tasks are completed / added / revised
• Review completed creative tasks against job requirements to ensure accuracy & client requests are maintained (QC)
• Purchase stock photography according to established procedure

Creative Project Management Overview

• Plan, organize and control the day-to-day operational processes regarding job requirements, DEV needs, client needs & media needs
• Zealously ensure that deadlines are met and that all related personnel are held accountable
• Coordinate with the External Traffic Team, Ad Ops regarding media schedules & required assets (due date(s), file formats, etc.)
• Strive to understand the scope of the project to ensure all information is provided and is accurate before assigning it to a Creative
• Attend in inter-departmental meetings (with manager) to gauge production workload and stay consistently informed of all active and forecasted work
• Establish & track chronology of dates/times for each step of a project’s workflow
• Identify potential issues and proactively work with team members to address.

Team Responsibilities

• Prioritize and assign creative to work on projects upon arrival
• Manage and maintain the WF inbox
• Distribute Job Opening & Change Log forms to assigned Creative(s)
• Communicate with Account Services regarding job status / job content / overall campaign objectives
• Help schedule and prepare materials for meetings
• Gain all necessary approvals to move projects forward
• Keep the flow of information open, honest, and transparent
• Report issues between account services, creative services, and/or production staff to supervisor and/or senior department managers.
• Enforce strict adherence to standardized procedures, such as the consistent application of naming conventions, file/folder organization, versioning control, job slugs, etc.
• Work closely with various vendors to meet agency needs
• Create creative assignment “hot list” / job report for daily status meetings
• Understand how to pull all reports in Workfront

Requirements

• Bachelor's Degree in Marketing, Advertising, Communications, or relevant, equivalent experience.
• 1+ years of professional work experience, preferably in Advertising/Marketing
• Strong communication, negotiation, and conflict-resolution skills.
• Proficient with Microsoft Excel and Word.
• Resourcefulness and adaptability.
• Understands how to communicate difficult/sensitive information tactfully.
• Commitment to continuous process improvement initiatives and ability to solve problems.
• Poise and focused under pressure; inspires confidence to work independently and in support of department goals and business objectives